Human Resources Assistant

3 weeks ago

East Grinstead, United Kingdom Queen Victoria Hospital NHS Foundation Trust Full time

Provide a professional customer focused service to managers and staff as the first point of contact for the Advisory team, dealing with routine queries and prioritising/escalating issues to the HR Advisors as appropriate. Assist in the administration and co-ordination of employee relations matters including informal and formal investigations/ meetings/ hearings and take formal notes.

Assist the Health, Wellbeing and Inclusion Coordinator in the administration and delivery of initiatives, activities, engagement and events. Support in the preparation of qualitative and quantitative data for reports and updating action plans.

Administer the job evaluation and employment policies processes alongside discrete projects and other duties commiserate with the role.
- Review and action communications for the Advisory team, providing basic advice and support to managers on terms and conditions and the Trust’s written employment policies.
- Act as the first port of call for enquiries related to HR advice, providing routine advice and referring on to the HR Advisors as appropriate.
- Provide administrative support in arranging formal and informal meetings with multiple stakeholders including support in drafting and populating letters for meetings.
- Responsible for taking and transcribing minutes.
- Act as dedicated point of contact for staff going through formal investigations or processes for support and guidance.
- Maintain accurate employee relations records in ESR in line with General Data Protection Regulation (GDPR).
- To promote the principles of equality and diversity in all aspects of HR practice.
- To support and assist in the coordination and delivery of the health, wellbeing and inclusion agenda, taking ownership of key aspects of the preparation for events and initiatives.
- Maintain information on the staff Intranet.
- To support staff networks.
- Support in the preparation of qualitative and quantitative data for reports
- Support and facilitate the administration of the job evaluation process.
- Maintain the employment policies and administration of the process including contributing to policy review.

Rated GOOD overall with outstanding care by the CQC. A specialist NHS hospital providing life-changing reconstructive surgery, burns care and rehabilitation services across the South of England and beyond.

We specialise in conditions of the eyes (corneoplastics), hands, head and neck cancer and skin cancer, reconstructive breast surgery, maxillofacial surgery and prosthetics, providing regional and national services in these areas of clinical expertise. Our world-leading clinical teams also treat more common conditions of the eyes, hands, skin, and teeth for the people of East Grinstead and the surrounding areas. In addition, QVH provides a minor injuries unit, expert therapies, a sleep service, and a growing portfolio of community-based services. Patients consistently rate QVH amongst the top hospitals in the country for quality of care.

Our success is underpinned by the skills and enthusiasm of our staff and a strong culture of partnership. We are fully committed to training and development of the workforce with support for continuing education and learning.

Please refer to the job description for details of duties and main responsibilities including main working relationships

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