Operational Administrator

2 weeks ago

London, United Kingdom New Look Full time

Operational Administrator
- Permanent- London OfficeWe’re New Look and we’ve been at the forefront of British high-street fashion since 1969. Over the last 50 years, we’ve grown to be a multichannel brand offering on-trend, value-driven fashion for women, men and children of all genders.

Our passion is feel-good fashion at feel-good prices - and we truly believe that all starts with us. Our values inspire us every day: we play to win, we’re customer-obsessed and we work as one to give each and every one of our customers That New Look Feeling.

**Responsibilities**:
System administration: Manage the SAP Purchase Ledger system, including raising purchase orders, receipting invoices, maintaining supplier compliance, and providing feedback to suppliers when necessary & expense management in Concur system

Support with 3rd Party Supplier Management and administration: including contact management, supplier engagement.

Hiring administration: liaising with hiring teams & external recruiters to schedule meetings. Support Heads of Customer in ADP management system

Meeting administration: Attend meetings, record key actions, and follow up with internal stakeholders and external business partners on behalf of the team. Hold the pen on cross-functional calendar commitments.

Diary management: Manage the diaries for Heads of Customer, ensuring appointments and meetings are scheduled efficiently.

Presentation and document creation: Support in the creation of presentations, documents, and reports as required for meetings, strategy sessions, and other events.

Holiday and rota management support: Assist the Heads of Customer and their team with various collation requests, including holiday and rota management.

Travel arrangements: Coordinate and book travel and accommodations for the team as needed.

Administrative management: Oversee the administration of the Vault, the Academy, TMC & Concur, and other systems for Heads of Customer and the Leadership Team.

Ad hoc support: Assist with other tasks and requests from all team members as needed.

About You:
Characteristics Required
Excellent communication and interpersonal skills at all levels
Flexible / Open Minded / Adaptable approach to ensure high levels of accuracy and understanding
Ability to work under pressure and meet deadlines in a fast-moving environment
Works effectively in teams to achieve business results
Pro-active, resourceful, and dependable
Highly organized and efficient
Confidential and discreet at all times

Why New Look?

The amazing people, the love of fashion - there are so many reasons to love working at New Look. We prioritise development, offering training to support your progression, so you can be at your absolute best and achieve your goals. You’ll also receive these amazing benefits, to name only a few:

- 40% staff discount
- Monthly 25% off privilege vouchers for family and friends to enjoy
- Quarterly sample sales
- Season ticket loans

Our colleagues balance their time between home and office - we believe this is the best way to maintain a flexible but collaborative and social way of working.

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