Purchasing Business Partner

3 months ago

Glasgow, United Kingdom Cabinet Office Full time

**Details**:
**Reference number**:

- 337342**Salary**:

- £27,750 - £29,000-
- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Executive Officer**Contract type**:

- Permanent**Business area**:

- CO - Cabinet Office Assurance, Finance, & Controls**Type of role**:

- Finance**Working pattern**:

- Flexible working, Full-time, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- GlasgowAbout the job

**Job summary**:
The Cabinet Office supports the Prime Minister and the Cabinet in delivering the government’s manifesto commitments and objectives. The Cabinet office is both a “corporate centre” for government and a policy department in its own right that challenges, supports, leads and provides services to other Ministerial Departments. The Cabinet Office currently employs staff who are in a variety of roles across the UK.

Cabinet Office Finance is responsible for all aspects of the Cabinet Office’s finances and is a multidisciplinary team that brings together finance, commercial and other corporate functions under the leadership of the Cabinet Office Chief Financial Officer.

The Finance Operations Team is part of a larger Financial Control & Operations Team, which sits within the Strategy, Finance and Performance Directorate. The team is responsible for delivering and enforcing the purchase to pay processes of the Department.

**Job description**:
The Purchasing Business Partner role aims to be a visible and versatile resource to support a range of stakeholders across the Cabinet Office (CO). You will use expert knowledge of CO systems and embrace active stakeholder management to improve our prompt payment performance and compliance with key departmental policies, looking for ways to continuously improve our processes.

You will ensure compliance with the Department’s purchase to pay processes, facilitating the efficient and prompt payment of the Department’s suppliers.

You will report to the Head Of Finance Operations Manager.

You will act as the first point of contact for business areas and other parts of finance to provide support and advice to ensure processes for the payment of goods/services are followed. You will play an active part in raising financial awareness and capability across the Department.

The team is responsible for ensuring compliance, developing strategies, policies and processes governing; the Purchase to Pay (P2P) process and other payment methods, ensuring they remain fit for purpose and meet Cabinet Office needs. This central expertise supports various business areas within the Department; delivering services to an ever-changing business and making the best use of technologies to drive continuous improvement and customer service excellence.

You will play a key role in maintaining a deserved reputation for excellent customer service.

Working constructively with wider Cabinet Office teams will make you a valued contributor to ensuring the P2P process is audit compliant, and assists in driving through continuous improvements.

You will need to establish and develop effective working relationships with a number of stakeholders, including the Finance Business Partners, staff in other business areas, Shared Service Centre (SSCL), and Internal Audit.

The role will provide lots of opportunity for both personal/professional development and an accompanying career path in an innovative organisation at the heart of Government.

**Key Responsibilities**
- Partner with business areas and other stakeholders to provide advice and guidance to ensure adherence to departmental policies on purchasing and payment processes, and monitor compliance.
- Oversee business unit prompt payment performance, including managing the unpaid invoices to assist the Department in meeting targets. Fully investigating the 'Invoices On holds' report on a regular basis then taking relevant remedial action.
- Proactively identify problem areas and problem suppliers that are impacting prompt payment scores and solve issues.
- Review manual payment requests, challenging when appropriate and facilitating payment when required. Ensuring appropriate action is taken when invoices are received that do not contain required information. Taking remedial action where CO P2P policy has not been followed.
- Build effective working relationships across a range of stakeholders both internally and externally to provide advice and guidance to reach effective resolutions.
- Use system expertise to review Purchase Order Accruals (Good Received Not Invoiced), improving accuracy of the Department’s accounts
- Review requests to open additional spend categories on Government Procurement Cards in a timely manner and challenge where necessary to drive compliance with CO’s card policy.
- Respond promptly to interim and full year audit queries.
- Overseeing the delivery of timely payments and remittance advice to

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