Administrator - Boarding School Student Guardianship

5 months ago

Edinburgh, United Kingdom Academic Families Full time

**Our business**

Academic Families is a dynamic, leading international education agency - British Council, AEGIS and Boarding Schools’ Association accredited. We provide guardianship care for our international students who are full time students at boarding schools. They have holidays from school when they either travel home, their parents join them in the UK or we match them with suitable local host families for friendship and cultural exchange.

We are expanding and are recruiting staff to join our existing team managing our Guardianship programme caring for international students studying in UK boarding schools.

We want to appoint a dedicated team member to join our UK guardianship programme, based in Edinburgh.

We are an exciting and growing company and so adaptability is key - every day is different and you need to find this motivating to work with us.

**Guardianship Administrator Role**

You will uphold Academic Families’ commitment to safeguarding and promoting the welfare of children and young people. To represent Academic Families, you will be required to
- Manage travel transfers for our international students attending boarding schools throughout the UK
- Match students with hosts and manage short term visits as required
- Liaise with overseas agents /3rd party guardians, UK transfer providers (taxis and airport assistance partners), UK host families and develop relationships with key boarding school staff
- Maintain accurate records for each student, host and school contact on the Academic Families guardianship management database - we love our IT system and the efficiencies it brings us
- Visit Scottish students at boarding schools and host families
- Emergency support - you will be required to cover emergency mobile support on a rota basis - probably 1 in 4 weekends during term.

There are three terms in each school year which runs from September to early July. Key travel days include the start and end of term, start and end of half term, and occasional ‘exeat’ weekends once or twice per term.

This role is part of our guardianship team and mutual support and teamwork are a given. We are a small and professional team who love coming to work each day

This is an office-based role in our Edinburgh Head Office.

**Skill Requirements**

To do well and enjoy the role you need to be a, or have
- an entrepreneurial mindset and be good at solving challenges
- good IT skills, especially MS Office suite
- strong attention to detail and a logical approach to problem solving
- flexible attitude with a high standard of customer service
- ability to work to deadlines with a strong work ethic
- good communicator with good written and spoken English
- demonstrate integrity and professionalism and remain calm in a crisis
- enjoy working through lists of actions

**Key Responsibilities & Tasks**

**You will be required to manage the out-of-school logistics support for international students attending boarding schools throughout the UK. We are a Safer Recruiter so safeguarding is our priority.**
- **maintain child protections standards, ensure the safety and well-being of all your assigned students at all times**:

- **confirm your students’ school holidays requirements in good time to successfully plan and manage their arrangements**:

- **manage all transfers and host accommodation as required and ensure they go to plan**:

- **match students and hosts where a short term visit is required during school holidays**:

- **occassionally drive in your car to visit Scottish based students and hosts**:

- **keep up-to-date with international travel requirements eg visas and health**:

- **ensure all arrangements are confirmed in good time to students, schools, 3rd party guardians/agents and transfer providers.**:

- **manage school information and forward relevant information to 3rd party guardians/agents**

**Hours**

**This is a full-time role - 37.5 hours per week. Work hours are 9am - 5pm with 30 minutes for lunch, Monday to Friday but may vary and flexibility may be required at busy times. You will be required to work occassional duty weekends which are paid in addition to your salary. It is anticipated to be busier during term time and quieter during school holidays. Holiday entitlement is 28 days pa. You will considered to join some of our exciting half term trips - UK and overseas - as a leader.**

**Job Types**: Full-time, Permanent

Pay: From £26,000.00 per year

**Benefits**:

- Company pension
- Health & wellbeing programme
- On-site parking

Schedule:

- 8 hour shift
- Monday to Friday
- Weekend availability

**Education**:

- Bachelor's (preferred)

Work Location: In person

Reference ID: GLA622

  • Administrator

    6 months ago

    Edinburgh, United Kingdom Academic Families Full time

    **Guardianship Administrator** Academic Families is a dynamic, leading international education agency - British Council, AEGIS and Boarding Schools’ Association accredited. We provide guardianship care for our international students who are full time students at boarding schools. They have holidays from school when they either travel home, their parents...

  • Administrator - Travel Assistant

    5 months ago

    Edinburgh, United Kingdom Academic Families Full time

    **Administrator - Teen Group Travel and After Sales Support** Academic Families is a dynamic, leading international education agency - British Council, AEGIS and Boarding Schools’ Association accredited. We provide guardianship care for our international students who are full time students at boarding schools. They have holidays from school when they...

  • Deputy Head

    2 weeks ago

    Edinburgh, United Kingdom St Georges School Full time

    DEPUTY HEAD (PASTORAL AND BOARDING) - Full Time - Permanent Closing Date: 3rd December First Interviews: Week Commencing 9th December Final Interviews: Week Commencing 16th December Application Information The Deputy Head (Pastoral and Boarding) will be expected to teach approximately 8/30 periods per week. Please state your subject...

  • Compliance & Operations Administrator

    5 months ago

    Edinburgh, United Kingdom Academic Families Full time

    About us Academic Families is a vibrant, fast paced, small, international education agency - recruiting international students to study at boarding schools in the UK, Canada and Switzerland - providing the best professional guardianship services to support our international students in the UK - managing a series of escorted student holiday trips within the...

  • School Office Administrator

    3 weeks ago

    Edinburgh, United Kingdom Fernhill School Full time

    About Fernhill School Fernhill School is a top independent Catholic school for children and young people aged 3-18 years and is renowned for academic excellence, achieved through our small class sizes, tailored teaching and promotion of positive attitudes towards learning. The Fernhill Family provides a nurturing and supportive environment for all of our...

  • Student Adviser

    5 months ago

    Edinburgh, United Kingdom University of Edinburgh Full time

    **Grade UE06: £31,396 - £36,024 per annum** **College of Arts, Humanities and Social Sciences / Edinburgh College of Art / Student and Academic Support Service (SASS)** **Full-time: 35 hours per week** **Open-ended: permanent** Edinburgh College of Art is seeking to recruit a Student Adviser to join the Student and Academic Support Service. **The...

  • School Office Administrator

    24 hours ago

    Edinburgh, Edinburgh, United Kingdom Moray Council Full time

    Job Details">We are seeking a highly motivated and organized School Office Administrator to join our team. As a key member of our administrative staff, you will be responsible for providing a high-quality reception service, managing the school's administration, and supporting the school's operations.">Responsibilities">Provide exceptional customer service to...

  • Marketing & Student Recruitment Administrator

    6 months ago

    Edinburgh, United Kingdom University of Edinburgh Full time

    **UE05 £25,742 - £29,605 Per Annum** **College of Arts, Humanities and Social Sciences / Business School / Admissions, Marketing and Alumni Team** **Full time (35 hours per week, working on a hybrid basis)** **Fixed Term (12 months) We are looking for a Marketing & Student Recruitment Administrator within the Business School, to cover a maternity leave...

  • Deputy Head

    2 weeks ago

    Edinburgh, United Kingdom Teacheroo Full time

    Package Description: DEPUTY HEAD (PASTORAL AND BOARDING) - Full Time- PermanentClosing Date: 3rd December 2024First Interviews: Week Commencing 9th December 2024Final Interviews: Week Commencing 16th December 2024Application InformationThe Deputy Head (Pastoral and Boarding) will be expected to teach approximately 8/30 periods per week. Please state your...

  • Postgraduate Research Student Administrative Officer

    5 months ago

    Edinburgh, United Kingdom University of Edinburgh Full time

    **UE06: £31,396 to £36,024 per annum** **College of Medicine and Veterinary Medicine / Biomedical Sciences / Biomedical Sciences Teaching Organisation (BMTO)** **Full-Time, 35 hours per week** **Open-ended** The Biomedical Teaching Organisation (BMTO) is seeking to appoint a full-time Postgraduate Research Student Administrative Officer. **The...

  • Head of Junior School Sport

    5 months ago

    Edinburgh, United Kingdom ESMS - The Mary Erskine School Full time

    The postholder will be required to teach at all levels up to Advanced Higher and a willingness to contribute to the school’s extra-curricular programme is also essential. Remuneration will be on the ESMS Teaching Staff Salary Scales (£56,331 - £57,282 per annum) and is dependent on qualifications and experience. Staff are offered a range of benefits...

  • Student Welfare Officer

    6 months ago

    Edinburgh, United Kingdom PLUS Ltd Full time

    **WHO ARE WE?** PLUS is providing summer English courses for young overseas students aged between 10 and 17 years old. As one of the largest summer school providers in the UK, we take pride in being market leaders and are fully accredited by The British Council. **WHAT IS THE ROLE OF WELFARE OFFICER?** The Welfare Officer is responsible for the...

  • School Administrator

    1 week ago

    Edinburgh, United Kingdom City of Edinburgh Council Full time

    Job Description Children, Education and Justice Services School Administrator Kirkliston Primary School Salary: £25, - £27, (pro-rata for sessional) Hours: 4 per week (Friday), 39 weeks sessional Kirkliston Primary School are looking for a friendly and welcoming School Administrator to join their team in the school office on a Friday morning...

  • Prep School Secretary

    6 months ago

    Edinburgh, United Kingdom Teacheroo Full time

    The Role Fettes Preparatory School are seeking to hire a customer-focused School Secretary to be the face of the Prep School, providing a warm welcome for pupils, parents and visitors. Main Responsibilities Please see the full Job Description for duties and responsibilities for this role. Our people are at the core of everything we do, and part of our...

  • Administrator - Student Voice

    5 months ago

    Edinburgh, United Kingdom University of Edinburgh Full time

    **UE05 £25,285 - £28,929 Per Annum** **University Secretary's Group / Registry Services / Student Analytics, Insights and Modelling** **Open-Ended (Permanent)** **Full Time (35 Hours per week) We are looking to recruit an administrator to support the gathering and processing of student feedback. This is an exciting opportunity for anyone with an...

  • Administration Assistant

    5 months ago

    Edinburgh, United Kingdom ESMS - The Mary Erskine School Full time

    This is a permanent, full-time position for 36.25 hours per week (Monday to Friday, 8.30am to 4.30pm with 45 minutes unpaid for lunch). The salary range is £29,226 - £32,001 on the ESMS Support Staff Salary Scale G, dependent upon relevant experience and qualifications. ESMS staff are passionate, pioneering and strive for excellence in everything they do....

  • Teaching Administrative Assistant

    5 months ago

    Edinburgh, United Kingdom University of Edinburgh Full time

    **UE05: £25,285.00 to £28,929.00 Per Annum** **College of Science and Engineering, School of Biological Sciences, Biological Teaching Organisation** **Full Time - 35 Hours per Week** **Open Ended Contract - Permanent We are looking for an experienced and enthusiastic administrator to support staff and students in all aspects of administration, learning,...

  • Student Development and Support Specialist

    3 days ago

    Edinburgh, Edinburgh, United Kingdom University of Edinburgh Full time

    The University of Edinburgh is seeking an exceptional Student Development and Support Specialist to join the Student Development Office in the School of Social and Political Science. This role provides administrative and logistical support for students, staff, and external organisations involved in academic teaching and professional development...

  • Student Advice Administrator

    6 months ago

    Edinburgh, United Kingdom University of Edinburgh Full time

    **UOE04 - **£24,533 to £27,181 Per annum, pro rata** **Edinburgh College of Art (ECA) / Student and Academic Support Service (SASS)** **Contract Type - Open Ended** **Part Time - 20 Hours Per Week **The Opportunity**: Edinburgh College of Art is seeking to appoint a proactive, organised and efficient individual to join the Student and Academic Support...

  • Academic Support Coordinator

    2 weeks ago

    Edinburgh, Edinburgh, United Kingdom Fernhill School Full time

    About Fernhill SchoolFernhill School is a renowned independent Catholic school for children and young people, aged 3-18 years. It is distinguished by academic excellence achieved through small class sizes, tailored teaching, and a positive attitude towards learning.Role OverviewThe School Office Administrator will play a vital role in supporting the smooth...