Executive Assistant

6 days ago


Telford, United Kingdom Team4You Full time

We are looking for an Executive Assistant to join our friendly team at Strategic Healthcare
Planning based in Telford. This is a dynamic administrative role with a variety of responsibilities; this involves supporting the whole office, including the company accountant with data entry management as well as supporting the wider senior consultant staff with administrative duties. The role also involves effectively managing any daily reception duties ranging from answering the telephone, ordering stationary, facilitating meetings and booking travel arrangements to dealing with tender notifications via online portals.

Successful applicants must have experience of administration work and have excellent written, word processing and communication skills with an excellent eye for detail. Proficiency in Microsoft Excel, Word and Power Point are essential to this role.
- Experience of a minimum of 3 to 5 years in an administrative role is essential._

**Duties**
- To support the company accountant with any duties as and when required.
- Primary duties to include data entry, timesheet analysis including processing expenses, using Xero accounting software, account processing, analyse expenses.
- To undertake any general office or project administration functions, including client liaison and management of routine correspondence.
- Assisting with any annual subscriptions and mobile telephone contracts to maintaining accurate records.
- Set up meetings, greet any visitors / clients and provide ad-hoc hospitality for meetings when required. Take meeting minutes where required.
- To answer a multi-line switchboard quickly and direct calls to their destination.
- Monitor use and maintain / order stationery and sundries.
- Administer and maintain certifications, memberships, subscriptions, accreditations, renewals, compliances, assessment frameworks, insurances, questionnaires, returns, surveys.
- Create spreadsheets for annual leave entitlements, maintain, update and monitor.
- Booking flights, hotels and assisting with any travel arrangements for senior members of staff.
Part-time hours: 20 per week

**Job Types**: Part-time, Permanent

**Salary**: £11,700.00-£13,300.00 per year

**Benefits**:

- Flexible schedule
Schedule:

- Monday to Friday
- No weekends
Application question(s):

- Are you proficient in the use of the Microsoft Office suit?
**Experience**:

- Valid UK Driving Licence: 1 year (preferred)
- Office based administration: 3 years (preferred)
Work remotely:

- No


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