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Admin Assistant

9 months ago

Portsmouth, United Kingdom Quality Solicitors Full time

We have a rare opportunity for an admin assistant to join our Wills, Trust and Probate team. You will be front of house for all new enquiries received so an excellent telephone manner is required with a sensitive, caring approach.

Moore & Tibbits has a strong and well-regarded reputation within Warwickshire and beyond and is expanding to meet growing demand for our expertise.

Working in the Wills, Trust and Probate team, you will have:

- Experience in a law firm (preferable)
- Strong typing skills with a high level of accuracy
- Meticulous diary management for detailed scheduling
- Previous experience in audio dictation
- Excellent communication skills for client interactions
- Proficiency in MS Office, specifically Word and Excel
- Familiarity with legal processes relating to Wills, Probate and Trusts

Key Responsibilities:

- Handling all new client enquiries via telephone and in-person
- Producing documentation from Digital Dictation
- Ensuring file compliance to the Lexcel Standard
- Completing basic forms required for file opening
- Identifying and recording key dates
- Filing and scanning
- Assisting the team with all admin tasks
- Maintaining a diary system
- Preparing Bills
- Archiving files

This role is full-time with a competitive salary.