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Private Office Support
4 months ago
**Details**:
**Reference number**:
- 284926**Salary**:
- £27,650 - £28,918**Job grade**:
- Executive Officer**Contract type**:
- Permanent**Business area**:
- HMRC - CDIO - CIO Customer Engagement & IT Business Services**Type of role**:
- Information Technology**Working pattern**:
- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:
- 1Contents
Location
About the job
**Benefits**:
Things you need to know
Location
- Leeds, Newcastle-upon-Tyne, TelfordAbout the job
**Job summary**:
The CDIO Customer Engagement & IT Business Services team supports HMRC Customer Services Group incorporating Personal Tax, Debt Management, Business Tax and Customs and Benefits & Credits. The team has a focus to Transform Customer Management, helping our customers to be able to interact with us in the right way, at the right time and for the right reasons.
**Job description**:
Working as part of a small team, you will support the Chief Digital Product Officer, ensuring their priorities and HMRC’s priorities are driven forward, and time is arranged most effectively.
The role of Chief Digital Product Officer is extremely busy, and you will play an essential role in ensuring they are prepared for each day. This is an exciting time to join the team as the role of the Chief Digital Product Officer is in its early stages and you will be given the opportunity to see the role develop. You will be part of a wider network of Private Office Support community, sharing knowledge, skills and best practice.
This is a truly collaborative role, and you will build relationships across CDIO and the wider HMRC with people of all grades and roles. Private Office teams play a vital role in making sure HMRC’s senior leaders are equipped for the day and you will be relied on to make sure meetings are arranged, travel is sorted and all papers are at hand. It is a busy, interesting and demanding role with opportunity to develop and get involved in other support activity.
**Person specification**:
This list is not exhaustive. As part of a small team you will be expected to provide cover for other team members, increasing your knowledge skill and working flexibly across grades at times:
Proactively manage a busy diary, arranging meetings, ensuring meeting purposes/expected outcomes are clearly articulated, and making sure all relevant papers and supporting documents are to hand.
Ensuring an effective filing system is in place for inbox items and other documents, using One-Note, SharePoint or other electronic storage systems for effective document management.
Arranging all aspects of travel, being mindful of costs and ensuring value for money at all times.
Proactive liaison between all Private Offices, ensuring co-ordinated and effective working.
Providing all aspects of usual secretariat duties as needed, including minute taking, tracking and escalation of actions, collating briefing packs etc.
**Essential Criteria**
You will already have the following:
Evidence of strong senior stakeholder management and the ability to quickly build relationships.
Evidence of working at pace in a fast moving environment.
Demonstrable ability to understand key priorities and business requirements with the ability to use judgement and ensure meetings happen at the right time.
Strong IT skills, understanding SharePoint & One Note and Excel
**Desirable Criteria**
Previous private office experience.
**Benefits**:
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%
Find more about HMRC benefits in 'Your little extras and big benefits handbook' for further information or visit Thinking of joining the Civil Service.
Things you need to know
**Selection process details**:
A CV, detailing your job history and giving positive examples of experience relevant to the job specification above.
- A 500 word Personal Statement to include what you can bring to the role, positive examples demonstrating the essential criteria and showing your suitability for this post.
At interview you will be asked to provide positive examples to demonstrate previous experiences and how you meet the essential criteria and requirements suitable to the role.
Interview dates to be confirmed.
We reserve the right to raise the score required at any stage of the process in order to manage numbers.
A reserve list may be held for a period of up to 12 months from which further appointments may be made for the same or similar roles - if this applies to you, we’ll let you know via your Civil Service Jobs account.
**Eligibility**
To check that you are eligible to apply, review this eligibility information
**Important information for existing HMRC contractual homeworkers**:
**Reasonable Adjustments**
We want to make sure no one is put at a disadvantage during our recruitment process because of
