Senior Administration Officer

4 days ago

Oldham, United Kingdom HM Prison & Probation Service Full time

**Details**:
**Reference number**:

- 255469**Salary**:

- £23,637 - £29,046**Job grade**:

- Other- NPS Pay Band 3 National**Contract type**:

- Permanent**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Full-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- This position is based at NPS 128 Rochdale Road Oldham, OL1 2JGAbout the job

**Job summary**:

- Please refer to Job Description**Job description**:
**Overview of the job**

This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices.

The jobholder will provide corporate support office-based activities to support the work of the Divisional and operational teams.

The jobholder acts as an interface between the Hub Manager, Business Manager and colleagues and other partners on a wide range of issues.

The job holder will report to the Hub Manager in Divisional offices and Business Manager in Function or Cluster offices and will have line management responsibilities for Administrative Assistants, Case Administrators and other administrative staff

**Summary**

The purpose of the role is to ensure efficient and effective business support and operational administrative services are provided to the Division, Function or Cluster.

The jobholder will support the Business Manager to ensure effective compliance with Health, Safety and Fire Regulations, acting as Single Point of Contact / Estates Liaison Officer for the buildings from which they operate.

In line with NPS policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.

The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position

**Responsibilities, Activities & Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:
**Management Support**
- Development and implementation of business administration systems, databases and recording systems to support operational probation delivery.
- Preparation and collation of a range of documentation for a variety of purposes to support effective divisional, functional or cluster business activity and operational probation delivery
- Maintenance of (or supporting the relevant Business Manager to maintain) Divisional, functional or cluster Registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints, inputting data, monitoring agreed probation processes and ensuring completion in specified timescales
- Collection and distribution of monies to/from Imprest, and maintenance of related records.
- Act as Vetting Contact Point for the relevant division, function or cluster
- Monitor Travel Warrants, Bus passes, cheque book requests and assist with Purchase Orders where required, and within the agreed procurement arrangements
- Attend meetings and events to represent the relevant Business Manager as agreed from time to time

**Health, Safety & Fire**
- Ensure the timely reporting of problems, including repairs, defects and security issues with the building(s) to facilities contractors and maintain progress to reach satisfactory conclusions and ensure equipment is in good working order.
- Undertake and co-ordinate health and safety risk assessments, fire drills and ergonomic assessments at the relevant sites, or ensure they are undertaken. Reporting issues locally and to the Divisional HS&F Manager. Maintaining registers and coordinating training.
- Act as Cardinus Assessor, First Aider and Fire Warden and take forward actions to deal with local issues arising from incidents and DSE Assessments or ensure that there are sufficient people able to undertake these roles at the relevant sites.

**Effectively Manage and Develop staff**
- To provide effective management and leadership to the team
- To proactively manage staff development, issues of underperformance, attendance, health and safety, employee relations and diversity matters. Adopt a consistent, fair and objective standpoint when making decisions in relation to individual staff issues
- Contribute to relevant training and development events as a trainer
- Support recruitment activity for relevant posts within the cluster/division

**Use communication effectively**
- Write reports to support the effective operation of the Division/Cluster/Function
- Participate in meetings where appropriate, using appropriate skills, styles and approaches
- Contribute to the management of the Division/Cluster/Function

**Enhance your own performance**
- Manage own resources and take responsibility for own professional development

**Use information to take critical decisions**
- Liaise with staff to receive, collate and analyse information, developing systems and compiling reports as necessary. Using

  • Senior Administration Officer

    4 days ago

    Oldham, United Kingdom Ministry of Justice Full time

    **Senior Administration Officer - 68146** **£23,637 - £29,046** **Oldham**: **Overview of the job** This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices. The jobholder will provide corporate support office-based activities to support the work of the Divisional and operational teams. The...

  • Senior Administrator

    7 months ago

    Oldham, United Kingdom The Guinness Partnership Full time

    **About Us** The Guinness Partnership is one of the leading providers of affordable housing and care services in England. We build and manage homes and provide housing services for around 135,000 customers nationwide. Of our 65,000 homes, more than 70% are let at a social or affordable rent, while around 10,000 are owned or part-owned by the people who live...

  • Senior Administrator

    7 months ago

    Oldham, United Kingdom The Guinness Partnership Full time

    **About Us** The Guinness Partnership is one of the leading providers of affordable housing and care services in England. We build and manage homes and provide housing services for around 135,000 customers nationwide. Of our 65,000 homes, more than 70% are let at a social or affordable rent, while around 10,000 are owned or part-owned by the people who live...

  • Office Administrator

    7 months ago

    Oldham, United Kingdom The Best Connection Employment Group Full time

    The Best Connection group - Oldham are currently recruiting a Part Time Office Administrator in the for our client in the Oldham area to cover maternity leave. **Hours** - Flexible on the day worked - 1 day per week 9AM-4:30PM **Pay** - £12.50 per hour **Responsibilities of the Part Time Office Administrator** - Answering inbound calls - Internal calls -...

  • Office Administrator

    1 day ago

    Oldham, United Kingdom JP Recruitment Agency LTD Full time

    **Are you a good all-round office administrator? Our client based in OL4 are looking for a brilliant administrator to join their busy department.** **This is a Temporary to Permanent position.** **Duties include but not limited to**: - Assisting with the daily running of the office - Completion administration and documentation - Dealing with electricians...

  • Administrator / Office Support

    4 weeks ago

    Oldham, United Kingdom Tonic Healthcare Full time

    Administrator / Office Support, Oldham, Greater Manchester / Lancashire This is a newly created position in an expanding team within a growing healthcare business. This will be a broad-ranging, fast-paced position where you will be working with a number of different internal & external contacts. They provide a range of healthcare services and you will be...

  • Administrator / Office Support

    4 weeks ago

    Oldham, United Kingdom CV-Library Full time

    Administrator / Office Support, Oldham, Greater Manchester / Lancashire This is a newly created position in an expanding team within a growing healthcare business. This will be a broad-ranging, fast-paced position where you will be working with a number of different internal & external contacts. They provide a range of healthcare services and you will be...

  • Administrator

    7 months ago

    Oldham, United Kingdom Platinum Financial Recruitment Full time

    **LOCATION** **Oldham** **SALARY** **£24000 - £26000** **JOB TYPE** **Permanent** **REF** **EW2403-494899_1711643364** **Administrator** **£24,000 - £26,000** **Oldham** A brilliant firm in Oldham are expanding their administration department and are looking for an Administrator to join their team of 4. Supporting the Office Manager, this is...

  • Office Administrator

    3 days ago

    Oldham, United Kingdom Mpeople Full time

    Mpeople Recruitment are currently seeking an experienced and thorough **Part Time Office Administrator **on behalf of our well-established client based in **Oldham** (OL1). - Hours: 25 - 30 hours per week between 9am and 5pm (3 full days or 5 part days) - Location: Oldham (OL1) - Salary: In the region of £12 per hour dependent on experience (£15,600 -...

  • Office Administrator

    4 days ago

    Oldham, United Kingdom Mpeople Full time

    Mpeople Recruitment have an exciting opportunity for an **Office Administrator** to join a thriving business based in **Oldham**, on a full-time, permanent basis. Our client, a reputable organization within the electric vehicle/material handling industry, are seeking an enthusiastic individual to assist the sales order/dispatch progressor and learn the job...

  • Office Administrator

    7 months ago

    Oldham, United Kingdom Fika Recruitment Full time

    I am seeking an experienced Office Administrator/Customer Service Administrator for my client based in Oldham. This is a permanent role starting after successful interview. Hours are Monday-Friday 09.00am-17.00pm. As a Customer Service/ Pre-press Administrator your main role will be to ensure all relevant information in respect of individual customers is...

  • Office Administrator

    7 months ago

    Oldham, United Kingdom Allied Access Ltd Full time

    **Company**: Allied Access **Location**: Oldham **About Us**: Allied Access is a leading provider of scaffolding, mast climber, and hoist solutions in the North of England. With a commitment to safety, quality, and environmental sustainability, we strive to deliver exceptional service to our clients while prioritising the well-being of our employees and...

  • Office Administrator

    7 months ago

    Oldham, United Kingdom Mpeople Full time

    Mpeople Recruitment are seeking an **Administrator (Construction Industry)** to join a well-established and thriving organisation based in **Oldham (OL4).** This is a great opportunity for an experienced administrator with great attention to detail to join a reputable local employer, within an interesting and varied role. - **Location**:Oldham - **Salary**:...

  • Office Administrator

    7 months ago

    Oldham, United Kingdom Fika Recruitment Full time

    I am seeking an experienced Office Administrator for my client based in Oldham. This is a permanent role starting after successful interview. Hours are Monday-Friday 09.00am-17.00pm. As a Customer Service/ Pre-press Administrator your main role will be to ensure all relevant information in respect of individual customers is accurately maintained on the...

  • School Office Administrator

    6 months ago

    Oldham, United Kingdom Bennett Staff Full time

    Our Client based in the Oldham area are looking for a School office administrator on a temporary basis. Role includes. Answering the phones Greeting parents and children Must have good communication and listening skills Knowledge of Sims Knowledge of Parent pay Administration skills Must have an Enhanced DBS certificate **Follow us on LinkedIn,...

  • Office Administrator Assistant

    6 months ago

    Oldham, United Kingdom COATING SERVICES LIMITED Full time

    Coating Services Limited is a specialist industrial grit blasting & painting company who also offer a complete package of scaffolding & encapsulation, preparation & painting, steelwork repairs, brickwork repairs and small civils. We are seeking to appoint an Office Administration Assistant. You will play a crucial role in supporting the continuous flow of...

  • Office Administrator

    7 months ago

    Oldham, United Kingdom Pipework Limited Full time

    Competitive salary dependent on experience. 7:30am to 4:30 pm Working Day 20 Days Holiday plus Bank Holidays Valuable opportunity to join a forward thinking and innovative Utility company. **Responsibilities**: - Assist office operations - Ordering materials and stock - Liaising with suppliers about payments - Liaising with customers - Diary...

  • Office Administrator

    6 months ago

    Oldham, United Kingdom Mpeople Full time

    Mpeople Recruitment are currently seeking an enthusiastic and confident **Office Administrator** on behalf of our well-established engineering client in **Oldham**. - Location: Oldham - Hours of work: 08:30 - 17:00 Monday to Friday - Salary: Approx. £25,000 per annum **Duties will include**: - Sales order processing - Working closely with the sales team...

  • Administrative Support Officer

    2 weeks ago

    Oldham, Oldham, United Kingdom Oldham Council Full time

    Welcome to Oldham CouncilWe are a dynamic organization committed to delivering excellent services to our residents. Our vision is to create a workplace that is as diverse as the communities we serve, where everyone feels valued and respected.Job SummaryThis is an exciting opportunity to join our HR team as an Administrative Support Officer, providing vital...

  • Administrator

    7 months ago

    Oldham, United Kingdom Platinum Financial Recruitment Full time

    **LOCATION** **Oldham** **SALARY** **£24000 - £26000** **JOB TYPE** **Permanent** **REF** **EW2402-10197_1709136208** **Administrator** **£24,000 - £26,000** **Oldham** There isn’t an opportunity like this in Oldham and there probably won’t ever be, it’s got everything: - **Training and development** - Full training programme written...