Programmes Officer

1 month ago

London, United Kingdom Greater London Authority Full time

**Key information**:
**Salary**:£45,210 per annum**Grade**:7**Contract type**:Fixed Term, Secondment**Reference**:043586**Contract details**:Fixed Term Contract until March 2025**Interview date**:TBC**Application closing date**:Thu, 31/08/2023 - 23:59**About the role**:
The Skills and Employment Unit promotes and delivers the Mayor's Skills for Londoners (SfL) strategy, policies and their associated delivery priorities. The Programmes Officer role is situated in the Programmes Management Office (PMO) and is responsible for managing the budget and performance of the Skills and Employment portfolio. It is responsible for developing and managing the programme governance to ensure successful delivery and compliance across programmes with regulations e.g., GLA Contractual and Grant and Funding Rules requirements. It also coordinates the Corporate processes including managing the corporate dashboard, finance processes and data governance.

This role will have overall responsibility in support of the Principal Programme Officer to capture the performance of the programme delivery and manage the AEB programme. You will be required to work as part of a team, be able to work across multiple work strands, deliver high-quality PMO support, and resolve issues quickly and effectively in a professional manner.

We are looking for an individual with experience and knowledge of project and programme management specifically the understanding of programme management office functions including:

- project planning
- financial and performance analysis
- risk management
- issue resolution
- evaluation

This role is particularly suited to someone who wants to advance their career in project and programme management.

**Principal accountabilities**:

- Develop and maintain robust Programme governance that ensures the successful delivery of the programme in alignment with Mayoral approvals and other guidelines.
- Work with senior delivery managers to monitor programme delivery, outputs, results and expenditure ensuring that risks and issues are properly recorded and mitigating controls are in place and reviewed regularly.
- Produce high-quality programme reports and dashboards for several stakeholders including but not limited to the Assistant Director-led Skills Programmes Board, AEB Mayoral Board, and externally for the Skills for Londoners Board, Skills for Londoners Partnership Board and the London Recovery Programme.
- Contribute to the provision of robust and timely programme tools, systems, templates and processes for Provider Managers including new processes related to programme management and providing training and support to use the tools.
- Contribute to any other related additional programme and performance management assignments including the completion of the Corporate quarterly Performance dashboard.
- Supervise Project Support Officers in a matrix environment in the completion of responsibilities, providing advice and guidance where needed.
- Support the development of data governance processes for the Unit.
- Realise the benefits of London’s diversity by promoting and enabling equality of opportunities, promoting the diverse needs and aspirations of London’s communities.
- Manage resources allocated to the job in accordance with the Authority’s policies and Code of Ethics and Standards; and
- Realise the benefits of a flexible approach to work in undertaking the duties and responsibilities of this job, and participating in multi-disciplinary, cross-department and cross-organisational groups and project teams.

**Person specification**:
**Technical requirements/experience/qualifications**:

- Demonstrable ability, experience and knowledge of project and programme management including the understanding of programme management office functions including project planning, financial and performance analysis and management, risk management, issue resolution and evaluation.
- High-level knowledge and experience in MS Excel, with the ability to develop reports and dashboards, and maintain and analyse spreadsheets and databases. Experience of, or ability to acquire knowledge, in specialised software packages such as Power BI, SQL or SPSS is highly desirable.
- Well-developed IT skills, experience in using financial and claims management systems and processes, excellent report-writing skills and a high level of numeracy.
- Experience in records management and an understanding of General Data Protection Regulations (GDPR) and how this influences data processing and data sharing.
- Experience working with the Adult Education Budget or Skills and Employment programme is highly desirable.

**Behavioural competencies**:
**Research and Analysis**:
is gathering intelligence (information, opinion and data) from varied sources, making sense of it, testing its validity and drawing conclusions that can lead to practical benefits.

**Level 2 indicators of effective performance**:

- Proactively seeks new information sources to pr

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