Admin Assistant

4 weeks ago


Swindon, United Kingdom The Whalebridge Practice Full time

MAIN ROLE AND PURPOSE OF THE POST This role is within the Clinical Admin Team, who support all aspects of patient care across the company. The Admin Assistant is a developmental role. They will be expected to develop the skills necessary to work in all aspects of the admin team. Provide admin support to all clinical areas of the company.

Be a first point of contact for patients. Assist patients to access the services that they need. SPECIFIC RESPONSIBILITIES The responsibilities described below are those of the clinical admin team. Access Answer the telephone as a priority and respond to the caller in an appropriate manner.

Outgoing Information Ensure that referrals are processed in accordance with national timelines and liaise with the referral management centre as necessary. Audio type patient referrals and submit them through the E-Referral system. Deal with any referral queries from clinicians and patients. Assist patients where necessary to make outpatient appointments.

Summarise hardcopy records to ensure the electronic record is complete. Ensure that SystmOne is reconciled to PCSE through GP Links. Return hardcopy records to PCSE for patients who are no longer registered. GENERAL RESPONSIBILITIES Confidentiality You shall comply with the General Data Protection Regulations when processing personal data for patients and staff.

You must be aware of the Caldicott Principles as they affect your work. You can address any questions in relation to this to your line manager. Any data breaches should be reported immediately to the Data Protection Officer. All enquiries from the media must be referred to a Director.

Health and Safety All employees have a statutory duty of care for the safety of themselves and others. Employees are required to report any hazards as soon as they are identified. All staff must contribute to the management of risk. This requires them to assess the risk in all situations, take of appropriate actions to mitigate any risks identified and report all hazards, incidents and near misses.

All building occupied by staff are non-smoking environments. No-one may smoke or vape in the building. Staff who smoke or vape outside the buildings should cover their uniform. Flexibility Statement The content of this Job Description represents an outline of the post only and is therefore not a precise catalogue of duties and responsibilities.


  • Admin Assistant

    2 weeks ago


    Swindon, United Kingdom The Whalebridge Practice Full time

    We are a GP Practice in Swindon, looking to recruit an enthusiastic and motivated Admin Assistant. With a growing practice population, we are keen to continue to develop our admin team across our 3 surgery sites within Swindon. The duties are diverse and include reception duties, preparing prescriptions and generating referrals. We are open Monday to Friday...

  • Admin Assistant

    1 month ago


    Swindon, United Kingdom Sparcells Surgery Full time

    Sparcells Surgery is a GP practice in the West of Swindon.. We have a part-time vacancy in our Admin Team for 18 hours per week, to work Wednesday, Thursday and Friday. The duties are diverse and include supporting the clinicians, reception duties, preparing prescription and generating documents for outside agencies. The practice is open Monday to Friday...

  • Admin Assistant

    1 month ago


    Swindon, United Kingdom Carfax Health Enterprise CIC Full time

    Sparcells Surgery runs two GP practices in Swindon. Sparcells Surgery in the West of Swindon and Great Western Surgery in Central Swindon. We have a part-time vacancy in our Admin Team for 25 hours per week, to cover at both surgery sites. The duties are diverse and include supporting the clinicians, reception duties, preparing prescription and generating...

  • Admin Assistant

    1 month ago


    Swindon, United Kingdom CHE Full time

    **JOB DESCRIPTION Job Title**: Admin Assistant Grade: Band 2 Accountable to: Office Manager MAIN ROLE AND PURPOSE OF THE POST This role is within the Clinical Admin Team, who support all aspects of patient care across the company. The Admin Assistant is a developmental role. They will be expected to develop the skills necessary to work in all aspects of the...

  • Admin Assistant

    1 month ago


    Swindon, United Kingdom The Whalebridge Practice Full time

    MAIN ROLE AND PURPOSE OF THE POST This role is within the Clinical Admin Team, who support all aspects of patient care across the company. The Admin Assistant is a developmental role. They will be expected to develop the skills necessary to work in all aspects of the admin team. Provide admin support to all clinical areas of the company. Be a first point of...

  • Admin Assistant

    4 weeks ago


    Swindon, United Kingdom Brook Street Full time

    **Hybrid role (1 day minimum in the office) as an Admin Assistant at UKRI in Swindon £10.46 per hour to start ASAP** Brook Street is currently recruiting an Admin Assistant until 05/07/24 in Swindon to start ASAP. Contract likely to be extended. **Introduction**: The Public Policy and Engagement team in ESRC (Economic & Social Research Council) works to...

  • Admin Assistant

    15 hours ago


    Swindon, United Kingdom Brook Street Full time

    **Hybrid role (1 day minimum in the office) as an Admin Assistant at UKRI in Swindon £10.46 per hour to start ASAP** Brook Street is currently recruiting an Admin Assistant until 05/07/24 in Swindon to start ASAP. Contract likely to be extended. **Introduction**: The Public Policy and Engagement team in ESRC (Economic & Social Research Council) works to...

  • Admin Assistant

    2 weeks ago


    Swindon, United Kingdom The Whalebridge Practice Full time

    Job summary We are a GP Practice in Swindon, looking to recruit an enthusiastic and motivated Admin Assistant. With a growing practice population, we are keen to continue to develop our admin team across 3 sites within duties are diverse and include reception duties, preparingprescriptions and generating referrals. Trainingwill be given in all...

  • Admin Assistant

    4 weeks ago


    Swindon, United Kingdom Brook Street Full time

    We are recruiting for a Admin Assistant role based in Swindon (with Hybrid working opportunities) on a Temporary contract. MAIN PURPOSE OF JOB To provide consistent and timely administrative support for colleagues to deliver change projects across the organisation where required. KEY RESPONSIBILITIES Supporting change and providing administrative support...

  • Admin Assistant

    1 month ago


    Swindon, United Kingdom Whalebridge Practice Full time

    We are a GP Practice in Swindon, looking to recruit an enthusiastic and motivated Admin Assistant. With a growing practice population, we are keen to continue to develop our admin team across our 3 surgery sites within Swindon. The duties are diverse and include reception duties, preparing prescriptions and generating referrals. We are open Monday to Friday...


  • Swindon, United Kingdom Swindon Academy Full time

    **Salary** £19,770 per annum Term Time only **Contractual hours** 37.5 **Basis** Full Time **Region** Swindon **Job category/type** Support Staff **Date posted** 04/06/2024 **Job reference** REQ001452 **_Are you looking for a new challenge?_** **_Would you like to work as part of a team in a role where you can make a difference to the lives...

  • School Admin Assistant

    16 hours ago


    Swindon, United Kingdom Swindon Academy Full time

    **Salary** £19,770 per annum Term Time only **Contractual hours** 37.5 **Basis** Full Time **Region** Swindon **Job category/type** Support Staff **Date posted** 04/06/2024 **Job reference** REQ001452 **_Are you looking for a new challenge?_** **_Would you like to work as part of a team in a role where you can make a difference to the lives...

  • Admin Assistants

    7 days ago


    Swindon, United Kingdom KCJ-tes.co.uk Full time

    We are looking for a Audiology Scheduling Assistant to join a well established, successful and rewarding business who is willing to work in Swindon. **Salary**: £21,313 per annum, 37.5 hours per week, Full time. Job Summary: You will be working in the head office responsible for liaising with customers, building efficient schedules for the professional...

  • Admin Assistant

    5 days ago


    Swindon, United Kingdom NHS Professionals Full time

    **Job Title**:Admin Assistant **Location**:Marlborough House, Okus Road, Swindon, SN1 1JS **Trust Location**:Oxford Health NHS Foundation Trust Would you like to be a part of a team that works well together, always there to help each other? If you answered yes, Oxford Health NHS Foundation Trust is the place for you. **About the Trust** Oxford Health...


  • Swindon, United Kingdom Cotswold Surgical Partners Full time

    **Job/Person Specification** **Role: Finance Admin Assistant** **Work hours**: 13.00 - 17.00 Monday to Friday. 4 hours per day = 20 hours per week **Location**: Cotswold Surgical Partners, Unit 13, Interface Business Park, Royal Wootton Bassett, SN4 8SY **Salary**:£13,557.18 per year. Equivalent to £13.00 per hour. **Benefits**: - 132 hours holiday...


  • Swindon, United Kingdom Success Talent Full time

    As a Merchandising Admin Assistant for this beautiful interiors business you will support the Merchandising team in planning for stock intake and sales to help the team in buying the right stock at the right time at the right price. You will help to manage the intake of stock and assist other functions with stock related queries which include bespoke pricing...


  • Swindon, United Kingdom Success Talent Full time

    As a Merchandising Admin Assistant for this beautiful interiors business you will support the Merchandising team in planning for stock intake and sales to help the team in buying the right stock at the right time at the right price. You will help to manage the intake of stock and assist other functions with stock related queries which include bespoke pricing...

  • Admin Assistant

    1 month ago


    Swindon, United Kingdom Academics Full time

    Academics Ltd are working with a Thriving and Vibrant secondary school in Swindon. They are looking for a full time Admin Assistant 37.5 hours per week, Term Time only + 1 week INSET + 2 weeks extra (41 weeks of the year). The role requires a highly organised individual, with excellent attention to detail and the ability to prioritise. Your new role You...

  • Admin Officer

    1 week ago


    Swindon, United Kingdom Brunel Academies Trust Full time

    **The Opportunity** Brunel Academies Trust are a proud, growing educational community with a vision to be an exceptional creative education family opening doors, opening minds and changing lives. We strive to significantly improve the life chances and outcomes for our children and young people (CYP) whether they are within our SEND provisions or mainstream...


  • Swindon, United Kingdom Royal Wootton Bassett Academy Full time

    **Principal First Aider and Admin Assistant** **Royal Wootton Bassett Academy** **Contract Type**:Permanent **Contract Term**:Part Time **Salary**:Grade D - £23,114 - £23,893 (Full time equivalent) 32.5 Hours - £17,463 to £18,051 - actual salary 39 weeks **Closing date**:21/04/2024 Midnight **Interview Date**:Week commencing 29/04/2024 **Anticipated...