Executive Assistant

4 weeks ago

Salford, United Kingdom Frenkel Topping Full time

Frenkel Topping Group is a specialist professional and financial service firm operating in the Personal Injury and Clinical Negligence space.

We are seeking to recruit an Executive Assistant to join our Group.

This role is a hybrid role with a minimum of 3 days a week in our Manchester office following the initial training period.

**Purpose**

The purpose of the role is to provide personalised, secretarial, and administrative support at the highest level to the Board of Directors.

This is an exciting role for an experienced high calibre Executive Assistant who thrives being involved in a fast
- paced organisation. You will help drive strategic projects, and meetings, facilitating the team’s efficiency.

**Duties**
- Executive Assistant to the CEO, CFO and COO, proactively managing their day-to-day workload providing assistance in a discreet, diplomatic and efficient manner. Offering solutions, ideas and making judgements and decisions on behalf of the Board when required
- Maintain and coordinate complex diary management
- Collation, consolidation and issue of monthly board reports and agendas ahead of meetings
- Minute taking at monthly strategy and board meetings, ensuring all aspects of meetings are organised and actions captured and chased
- Organise national travel along with preparation of business itineraries
- Organise dinners and events as required
- Information requests, document compiling for acquisition opportunities, data room management
- Project management
- Facilitate all legal, supplier, property and shareholder document signing for portfolio businesses
- Preparing personal expenses and submitting credit card consolidation
- Working with all senior stakeholders and executive teams to ensure key deadlines, actions and milestones are tracked and delivered on time
- Internal database and folder management of sensitive files and company documents, compiling and filing confidential letters and other documentation
- Facilitate internal communications / first point of contact for all ad hoc queries and support for portfolio companies
- Procurement management including the approval of invoices
- Facilitating internal staff expense process
- Fleet Car Management
- Liaison with insurance providers maintaining updated branch and fleet information
- Support the implementation of operational strategies to support growth, creating a culture that encourages ownership, initiative and best in class service

**Personal Qualities**
- Ability to deliver on multiple and complex tasks simultaneously
- Excellent communication skills
- Exceptional organisational skills
- Excellent work ethic
- Strong attention to detail
- Strong verbal and written communication
- Experience of working in a highly confidential environment
- Trustworthy, diligent and very discreet
- Superb professionalism
- Demonstrates drive, energy, resilience, enthusiasm and determination

**And last but not least, what's in it for you?**
We are passionate about growth and aim to provide every employee with a clear development plan, with regular reviews that enable them to reach their career goals
Working within an expanding business with an ambitious growth strategy
Fantastic benefits including private health care, flexible working opportunities, cycle to work scheme, employee assistance programme and more

Salary is negotiable depending upon experience.

Frenkel Topping Group is an equal opportunities employer that is committed to diversity and inclusion in the workplace.
- _Frenkel Topping Group is proud to be Disability Confident Committed. If you are invited to an interview, please let us know if you require any reasonable adjustments during the recruitment process that will allow you to perform to the best of your ability.

Frenkel Topping Limited is proud to be part of the Frenkel Topping Group Family

**Why work for Frenkel Topping Group**
We know that work is an important part of all of our lives, but we believe there’s more to work-life than the jobs we do. Careers at FTG are about growth and opportunity, a sense of community and about the impact we have as individuals and as a team, working in an important area of professional services.

Ultimately, if you feel comfortable, happy, valued and fulfilled at work, you are able to deliver the very best service to our clients - the legal community working in personal injury and clinical negligence and the individuals who have experienced life-changing events.

**We know opportunity is important. **As a fast-growing group of businesses, delivering complementary services, there is always opportunity for development and progression.

**We value our history** and the reputation we’ve built in 30 years and the security and stability it brings to our business.

**We’re focused on the future** and all of the opportunity it presents. We believe our greatest successes are yet to come.

**Our industry is changing** and we want to be at the forefront of that change. We are in the position

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