Personal Assistant

4 weeks ago

Birmingham, United Kingdom Department for Transport Full time

**Details**:
**Reference number**:

- 349717**Salary**:

- £28,119**Job grade**:

- Executive Officer**Contract type**:

- Permanent**Business area**:

- DFT - Aviation, Maritime and Security Group (AMS) - Transport Security**Type of role**:

- Administration / Corporate Support
- Policy**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Birmingham, LeedsAbout the job

**Job summary**:
Do you have excellent time management skills with the ability to prioritise and react to changing demands?

Are you a hardworking individual who thrives in a fast-paced environment?

Would you like the opportunity to further your career in an exciting and diverse department?

If so, we’d love to hear from you

**Job description**:
You will join the Transport Security Directorate, which sits at the heart of the Aviation, Maritime and Security Group and is responsible for ensuring the security of the transport network against an evolving range of national security threats.

As Personal Assistant for the Deputy Director of the National Security Division, you will play a key role in providing comprehensive inbox, diary and business support during a dynamic and exciting period for the team. The work can be fast-paced, helping the Deputy Director manage their time effectively during a crisis and involves working across a range of security classifications. The role involves discretion and managing information sensitively.

You will have a crucial role within a high-profile area, requiring you to quickly establish positive relationships and extensive networks across the department, including working collaboratively with senior stakeholders, fellow Personal Assistants across the directorate and private offices.

**Responsibilities include but are not limited to**
- Proactively managing the Deputy Director’s diary, effectively dealing with diary clashes and reprioritising as necessary.
- Arranging travel arrangements and processing expense claims.
- Working collaboratively with other Personal Assistants, providing cover as necessary.
- Supporting with minute-taking of meetings and opportunities for wider secretariat support.

For further information, please see the attached Role Profile.

**Person specification**:
**About you**

We are looking for someone who is diligent and enjoys working in a fast-paced and ever-changing environment. You will have exceptional verbal and written communication skills with the ability to tailor these accordingly and be able to do so in a clear, professional and confident manner.

You must be able to manage and filter workflow as well as organise and prioritise the work of others, as well as your own, to maximise productivity.

You will be highly adaptable and flexible, adjusting to the requirements of the role.

**Additional Information**

A minimum of 60% of your working time should be spent at your principal workplace, although requirements to attend other locations for official business, or carry out detached duty in another DfT workplace, will also count towards this level of attendance.

Occasional travel to other DfT offices, including London, will be required on a monthly basis.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Communicating and Influencing
- Making Effective Decisions
- Working Together
- Delivering at Pace
- Communicating and Influencing

**Benefits**:
Being part of our brilliant Civil Service means you will have access to a wide range of fantastic benefits. We offer generous annual leave, attractive pension options, flexible working, inclusive working environments and much more to support a healthy work/life balance.

Find out more about what it's like working at the Department for Transport.

Things you need to know

**Selection process details**:

- This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.For your Personal Statement, please provide detailed evidence of the following:

- Excellent time management skills with the ability to identify, prioritise and plan all preparation and follow up necessary.
- Written and verbal communication skills and ability to draft meeting notes, with close attention to detail a priority.
- Good interpersonal and collaborative skills; able to foster productive working relationships with a broad range of internal/external contacts; able to be assertive when needed and willing to challenge.

The sift is due to take place from Tuesday 7th May 2024.

Interviews are likely to be held from Thursday 23rd May 2024.

We will try to meet the dates set out in the advert. There may be occasions when these dates will change. You will be provided with sufficient notice of the confirmed dates.

The selection process will be designed specifically for the role. As a result, your assessment will include:

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