Executive Assistant

3 weeks ago

Newbury, United Kingdom Tribex Services Full time

Tribex are looking for an experienced part time family PA to join our highly prestigious clients household in the Newbury area. This is a VIP client that needs a top class personal to fill this particular role which is situated within the main family home.

**SKILLS**

The PA will possess the following skills:

- Management of high net worth individuals.
- Process driven with excellent attention to detail.
- Number literate and a first-rate record keeper.
- Extensive diary management including across multiple time zones and for more than one diary.
- Able to arrange all elements of complex travel and provide detailed itineraries.
- A meticulous planner with the ability to anticipating and execute future requirements.
- Ability to react quickly to last minute changes with ease.
- Manage multiple busy households and associated domestic staff.
- Excellent Microsoft office 365 skills with emphasis on Outlook diaries.
- Confident in managing a small team and being accountable for that team.
- Clear understanding of requirement for gatekeeping alongside total discretion.
- Calm with the ability to quickly problem solve in fast paced environment.
- Fluent in English with excellent communication verbal and written skills.
- Household Management
- Full Management of two family properties including their day to day running. This will include the following:

- Maintenance and project management. Procuring household equipment, supplies and services as required.
- Oversea household budgets ensuring all bills are management, authorised and paid.
- Liaise and management with third parties including any required access to the houses.
- Deal with any other ad hoc issues.
- Management of all household staff in relation to recruitment, contracts, job specifications, work load, reviews, annual leave requests and other personnel issues.
- Liaise with the household staff in respect of any matters relating to the children. E.g. schools, clubs, and doctors’ appointments.
- Management and maintain the personal motor vehicles, including MOT’s, road tax, congestion charge, insurance, services and maintenance.
- Maintenance of comprehensive filing system for all individual households and.
- Arrange evening or weekend child care when necessary.
- Finance & Banking
- Manage personal bank accounts including all household and personal bill payments.
- Management of regular outgoings and direct debits.
- Maintenance of relevant personal budget spreadsheets, keeping comprehensive records of incoming and outgoing monies.
- Liaise with accountants and the in-house Finance Department regarding any financial information or required tax returns.

This role will need to be for someone who is used to working in a high pressure environment and will be ideal for a fast thinker who can hit the ground running (with some training).

**Job Types**: Part-time, Permanent

**Salary**: £15,000.00-£30,000.00 per year

**Benefits**:

- Company car
- On-site parking

Schedule:

- Day shift

Work Location: One location

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