Payments Clerk

2 weeks ago


Leicester, United Kingdom Unitemps - De Montfort University Full time

APPLY FOR JOB

**Role**
The Payments Clerk works in the university’s payments team to ensure that payments required to be made by the University are processed efficiently within the SAP Purchase to Pay (P2P) and Finance systems.

**Duties and responsibilities**
1.Monitoring of the electronic or other mail box for supplierinvoices and statements. Dating and saving the invoices in thecorrect location
2.Posting supplier invoices to SAP to complete the three-waymatch i.e. invoice receipting of quantities and values.
3.Reviewing blocked and parked invoice reports and workingto clear all supplier invoices that are blocked or parked ona timely basis to ensure supplier payments are withinagreed terms.
4.Responding promptly, confidently and professionally toinvoice queries liaising directly with suppliers andstakeholders across all faculties and directorates.
5.Reconcile statements for suppliers during the year and inparticular at the year-end for audit purposes.
6.Work methodically to ensure all supplier invoices that areprocessed onto SAP are scanned, accurately labelled andsaved electronically.
7.Accurately input payments to students and other ad hocpayment requests, file source documents systematically.
8.Maintain close working relationships with staff at all levelswithin Faculties and Directorates and external contacts,suppliers and auditors.
9.Investigate issues arising, assisting with resolution and escalating these to the manager where appropriate.
10. Perform any other duties commensurate with the job grade
as reasonably required from time to time.
11. Work with members of the P2P team, to resolve parked,
blocked and other queries to ensure payments are not
delayed.
12. Perform any other duties commensurate with the job grade as
reasonably required from time to time
13. Treat all DMU staff, students, contractors and visitors with
dignity and respect. Provide a service that complies with the
Equality Act 2010, eliminating unlawful discrimination,
advancing equality of opportunity and fostering good
relations with particular attention to the protected
characteristics of age, disability, gender reassignment,
marriage and civil partnership, pregnancy and maternity, race,
14. To observe all university policies / procedures / working
practices / regulations and in particular to comply with the
University’s Equality and Diversity Policy, Health and Safety
Policy, Financial Regulations, Safeguarding Policy and the
Code of Conduct.
15. The post holder is required to minimise environmental impact
in the performance of the role, seek to promote
environmental sustainability within area of responsibility and
actively contribute to the delivery of the DMU Environmental
Policy.

**Skills and experience**

Relevant experience of working in high volume transaction processing environment

Proven experience of working with SAP or other ERP system involving Purchase to Pay (P2P) workflows

Evidence of working in a team to deliver high volumes of transactions within set time frames

Attention to detail to ensure all transactions are processed correctly first time

Experienced at reconciling supplier statements including accurate and effective resolution of all reconciling items.

Excellent time management skills for carrying out tasks within schedule and accurately

Understanding of month end and year end cut-off procedures

**Location**
De Montfort University

**Additional information**
Unitemps is acting as an Employment Business, supplying temporary workers, in relation to this vacancy.

**Job Types**: Full-time, Temporary contract
Contract length: 4 weeks

**Salary**: £13.44 per hour

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Leicester

Application deadline: 14/07/2023
Reference ID: 1065752
Expected start date: 17/07/2023


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