Office Manager
3 days ago
We are looking to recruit an experienced Office Manager with a strong understanding of Microsoft Office, to oversee the running of a busy AV communications company, based on the outskirts of Dartford.
The team are lively, friendly and professional; and the company has a great office environment and ethos.
This role will draw upon project management skills as well as office management familiarity and abilities, working to ever changing deadlines, updating systems, collating information for the team, liaising with new clients and vendors, putting together quotes,chasing orders, report generating, and much more.
This role will be primarily office based, assisting all members of the small Dartford team with whatever they require to ensure the company meet deadlines and client requests.
**Main Responsibilities**:
- 1st point of contact for clients, customers, suppliers, and employees - Preserving rapport with all.
- Directing enquiries and cleansing the shared inboxes.
- Liaising with supplier and vendors, to ensure the business is cost effective and operating to its fullest potential.
- Overseeing the day to day running of the office and offering support wherever necessary.
- Working with team members to provide administrative, sales, account, and logistic support.
- Helping prepare customer quotations and other documentation.
- Preparing, placing, and chasing orders and invoices.
- Maintaining structured filing systems, both online and offline.
- Administering Health and Safety training and ensuring records are up to date.
- Assisting in the maintenance and monitoring of training records and compliance requirements.
- Preserving a highly organised, tidy, and competent office.
- Restocking stationary and other office consumables.
- Supporting the Operations and Accounts Manager
- Organising and managing calendars, schedules, and travel arrangements for team.
- Assisting with all other general office administrative tasks and duties
**Key Skills Required**:
This role requires a person who is organised, works well under pressure, can show initiative, and has attention to detail. They are computer literate, with considerable knowledge and experience in Microsoft Word, Excel, PowerPoint, Outlook, and other MicrosoftOffice platforms, as well as proven accuracy in Mathematics and the English language. Experience with invoicing, PO’s and basic accounts would be desirable however not essential as all training will be provided. Knowledge and understanding of SharePoint wouldbe beneficial but not essential. Previous experience in a similar role would be advantageous.
If you are interested in this exciting role, then please call Claire Power to discuss your interest and find out more about the post and company - please forward your CV
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