Admin Officer Sd22/175

3 weeks ago

Bury St Edmunds, United Kingdom Animal and Plant Health Agency Full time

**Details**:
**Reference number**:

- 266648**Salary**:

- £22,150 - £22,150**Job grade**:

- Administrative Officer**Contract type**:

- Permanent**Business area**:

- SLSD**Type of role**:

- Administration / Corporate Support
- Science**Working pattern**:

- Full-time, Job share**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Bury St EdmundsAbout the job

**Job summary**:
The Animal and Plant Health Agency (APHA) is an executive agency of the Department for Environment,_ _Food & Rural Affairs, and works on behalf of the Scottish Government and Welsh Government. Our diverse teams of over 2,000 skilled and committed professionals come together to provide research, advice and support to UK Government for safeguarding animal, public and plant health for benefit of the environment and economy.

We provide support to the Veterinary staff within a Surveillance Centre, acting as key point of contact and local source of knowledge for support issues within the Centre.

This role is to provide general administrative support within the Surveillance Centre and across the wider Surveillance and Laboratory Services Department as required by the Surveillance and laboratory Services Director.

**Job description**:
To carry out any duties commensurate with the grade and purpose of the post including, but, not limited to the following:
**Administrative support**

Providing various office administrative duties to the immediate and when required wider team, including, but not limited to, the production of purchase orders, completion of zoonoses paperwork, booking in of submissions and preparing reports

Answering telephone queries and following up enquiries that cannot be immediately resolved.

Ensuring accurate records are kept and updated accordingly.

Inputting data and information onto APHA data systems.

Ordering stationary, laboratory and PM room consumables.

Take ownership for a set of defined admin procedures, as determined by line management.

Ensure actions are carried out in accordance with the procedures and within the necessary timescales.

Providing support and guidance to others (internally and externally).

To assist the VIO/Local Quality Manager with the management of quality within the Centre.

To collect and monitor appropriate data required to support the quality system (for example temperature monitoring, balance checks, autoclave performance).

To assist with local auditing and clearing of actions arising from audits, in liaison with the Local Quality Manager.

To assist with the collation of quality information, such as complaints, audits, non-conforming product, proficiency testing results etc., for the Local Quality Manager.

To co-ordinate relevant proficiency testing schemes, return of results, reviewing performance and investigating

**Safety, Health and Wellbeing**

To comply with APHA Health, Safety and Welfare policies and procedures.

**Outbreak Response**

Is flexible to adapt to changing situations within the office, and prepared to support other parts of APHA in the event of an outbreak.

**Person specification**:
**Key skills and experience**
- Familiar with the use of other Microsoft packages, including Outlook and Excel.
- Well organised.
- Ability to work under pressure and use own initiative.
- Ability to communicate and work in a team.
- Customer service focused.
- Accuracy inputting and reviewing data.
- Previous experience of working in an office environment.
- Responds positively to change.

**_Work activities may change depending on the needs of the business which may involve training for additional tests and tasks not detailed on this job description_**

**Qualifications**:

- GCSE grade A to C in English and Maths or equivalent.**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Delivering at Pace
- Working Together
- Making Effective Decisions
- Delivering at Pace

**Benefits**:
In return for your dedication, we will support your ongoing personal development through appropriate training. Inclusion, support and the development of our people matter to us.

We aim to support the career and personal wellbeing of everyone in APHA.

Our benefits include generous annual leave of 25 days (rising one day per year up to 30 days after 5 years), flexible working, a contributory pension, staff bonuses and recognition, salary sacrifice benefit options, and an employee discount scheme

A Civil Service pension with an average employer contribution of 27%

Things you need to know

**Selection process details**:

- This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.**Application Process**

**Assessment**

**Your Personal Statement should be a maximum of 500 words and should provide evidence of the experience and skills listed in the job description.**

Sift and interview dates as well as the interview location to be confirmed.

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