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Campus Services Coordinator
3 months ago
**Ref Number**
B01-04338
**Professional Expertise**
Administration and Business Support
**Department**
Vice-President (Operations) (B01)
**Location**
London
**Working Pattern**
Full time
**Salary**
£42,099-£50,585
**Contract Type**
Fixed-term
**Working Type**
Hybrid
**Available For Secondment**
Yes
**Closing Date**
12-Jun-2024
**About us**:
UCL is a radically different university. Founded in 1826 in the heart of London we are a multidisciplinary university, with more than 16,000 staff and 50,000 students from over 150 countries. We were the first university in England to welcome students of any religion and the first to welcome women on equal terms with men. UCL is a diverse community with the freedom and courage to challenge, to question and to think differently.
Regularly ranked amongst the top 10 universities in the world and recently named University of the Year 2024 by The Times and Sunday Times Good University Guide 2024, our progressive approach to teaching and research, our world leading academics, curious students and outstanding staff continually pursue excellence, break boundaries, and make an impact on real world problems.
UCL comprises over 270 buildings valued at over £2 Billion, more than four million square feet of academic space, and approaching 4,500 student bedrooms, supplemented by another 2,500 (approx.) student bedrooms via nomination agreements. The scale, variety and complexity of the estate is unparalleled within the sector.
We are committed to providing an exemplary Campus Experience and iconic environment for students, staff and visitors and enabling our community to continue to achieve world leading outcomes. This is supported by consistent, user-friendly services, whilst demonstrating a shared commitment to inclusivity, safety, and sustainability.
**About the role**:
**We are recruiting for a Campus Services Coordinator to join us on a 12 month FTC or 12 month secondment for internal staff.**
This newly created role will support the Director of Campus Services as well as the Soft Services, Security, Mail and Logistics teams in their oversight of the UCL campus service contracts (security, cleaning, portering and more). The Campus Services Coordinator will work with our delivery partners to ensure the UCL community receives excellent service, value for money and that the services provided are sector leading and meet all regulatory requirements, and will also support the department to ensure that all properties and assets have the required level of statutory inspection and planned maintenance in place and remain compliant.
The Campus Services Coordinator will be responsible for coordinating the campus services supply chain and supporting day to day contract management under the direction of the Director of Campus Services and the Heads of Services. They will also support a variety of departmental initiatives and projects, including project planning, communications, scheduling, task management and monitoring. They will also support management and reporting of departmental budgets, including transaction analysis, coordination of monthly and ad-hoc reporting, and will manage purchase orders for contracted work as directed.
**About you**:
To excel in this role, you should have strong administrative experience in a similar role or hold an NVQ Level 1 Administration or equivalent. You will also need experience of having worked in a fast-paced, customer focused environment, coordinating activities like audits and inspections in a complex institution. You'll also need excellent IT skills (MS Office including Excel), experience of managing electronic databases and keeping records up to date and will be able to demonstrate experience of scheduling meetings and and managing calendars across a complex set of services.
You are a highly organised individual who has the ability to prioritise, meet deadlines and multi task, and you are an excellent communicator who can build good working relationships. Ideally you will also have some experience of working with budgets and financial administration, and are able to read and interpret spreadsheets and financial data.
**What we offer**:
As well as the exciting opportunities this role presents we also offer some great benefits some of which are below:
- 41 Days holiday (including 27 days annual leave 8 bank holiday and 6 closure days)
- Defined benefit career average revalued earnings pension scheme (CARE)
- Cycle to work scheme and season ticket loan
- On-Site nursery
- On-site gym
- Enhanced maternity, paternity and adoption pay
- Employee assistance programme: Staff Support Service
- Discounted medical insurance
**Our commitment to Equality, Diversity and Inclusion**:
As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being
