Training Advisor

2 months ago

Aberdeen, United Kingdom Sparrows Group Full time

The Sparrows Group is a specialist lifting and mechanical handling contractor that delivers equipment, technology and integrated engineering services to the global energy industry. Our solutions support our clients to optimise their efficiency by ensuring the performance, reliability and safety of critical equipment and people.

With our headquarters in Aberdeen, we employ over 1,600 people across numerous operational locations across the Americas, Europe, Middle East, Africa and Asia Pacific.

We are looking for a Training Advisor to join our Competence and Capability Development Team in Aberdeen, UK.

The main purpose of the role is to have responsibility for day-to-day delivery and promotion of the Company’s Competence and Capability Development (C&CD) function in line with strategic objectives. The primary function of the role is to oversee training bookings included associated travel, joining instructions etc. and support the wider Training team.

**Main responsibilities**
- Distribute workload within the wider Training team and monitor team performance.
- Develop, prepare, and analyse effective training and expiry reports using training software and conduct training gap analysis as appropriate.
- Coordinating all training bookings, including associated travel and accommodation and the relevant joining instructions.
- Authentication of pre-employment certification checks.
- Upload and creation of new start certification records and matrix.
- Update personnel tracking system with training dates.
- Record and where necessary escalate no-shows and cancellations.
- Ensure any project and client specific training requirements and targets are achieved and maintained.
- Training Matrix compliance management, monitoring and reporting (incl. client specific reports).
- Provide input in the development of mandatory training processes.
- Support and attend as necessary internal and external competence assurance activities including audits.
- Monitor and manage exceptions and deviations to any mandatory certification requirements.
- Monitor the renewal of expiring certification and initiate escalation where appropriate.
- Maintenance of training Software - training records data entry with a focus on data accuracy.
- Source external training providers, where necessary to meet legislative and industry standard.
- Assist with monthly invoicing queries and processing including raising purchase orders as required.
- General administration support for the wider C&CD team as required.

**HSEQ responsibilities**
- It is mandatory that the incumbent is familiar with the Company's HSEQ Policy and takes an active role in the compliance and improvement of Sparrows Integrated Management System. The incumbent must report any incidents, near misses, actual or potential problems with products, services or systems to their Line Manager.
- The incumbent also has legal responsibilities under country-specific health and safety legislation to follow all Company processes and procedures and familiarise themselves with the emergency response arrangements applicable to them. The incumbent is also responsible for the health and safety arrangements of subordinates (if any) and for any persons visiting them while on the Company premises.

**Qualifications and experience**
- Typically required to HND level (or equivalent) or has achieved a similar level of expertise through industry experience.
- Demonstrate excellent Microsoft Excel, Word, Outlook and PowerPoint skills.
- Experience in using reporting tools such as Power BI or Tableau preferred.
- Able to work collaboratively with mínimal supervision.
- Be a self-starting team player.
- High attention to detail.
- Ability to manage a high volume of work and prioritise workload.
- Ability to analyse data and provide recommendations on findings.
- Excellent written and verbal communication skills.
- Knowledge of applicable regulatory framework and associated legislation ability to gain this.
- Good interpersonal skills; interacts with others in a positive and professional manner at all times.
- Problem solver that is curious in their approach.
- Demonstrates integrity and honesty.
- Flexible, adaptable and open minded.

**Job Types**: Full-time, Permanent

**Benefits**:

- Company pension
- On-site parking
- Private medical insurance
- Sick pay

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- Aberdeen: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Reference ID: 8025

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