Private Secretary to The Director General, Rail

4 months ago

London, United Kingdom Department for Transport Full time

**Details**:
**Reference number**:

- 354959**Salary**:

- £32,603- National salary minimum: £32,603: London salary minimum: £36,466**Job grade**:

- Higher Executive Officer**Contract type**:

- Permanent**Business area**:

- Rail Services Group - Strategy & Portfolio**Type of role**:

- Administration / Corporate Support
- Policy**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Birmingham, Leeds, LondonAbout the job

**Job summary**:
Would you relish an opportunity that provides exposure working with senior leaders across the Department for Transport (DfT) and the Rail Industry?

Do you enjoy a varied and interesting workload?

If so, we are looking for a confident and enthusiastic individual to join our Director General’s office, and we would love to hear from you.

**Job description**:
Our newly created Rail Services Group (RSG) brings together the Department’s interests in the delivery of major rail enhancement projects and the operational railway into one centralised team. The Group is responsible for taking Britain’s railway into the future - delivering a sustainable and customer-focused railway.

The role of Private Secretary is a critical role at the heart of RSG. You will be part of a dedicated team supporting the Director General (DG) responsible for overseeing work that has a direct impact on millions of people’s lives across the country.

In this role you will have the opportunity to work closely with a range of senior leaders to oversee the planning and delivery of the country’s railway network, as well as one of the biggest infrastructure budgets in Whitehall.

To be successful in this role, you will be someone who enjoys working independently and who thrives in a fast-paced work environment. You will form part of a team of three, made up of our Head of Office and our Diary Manager.

If you would like to find out more about what it's like to work at DfT Rail, please click here.

**As Private Secretary, your key responsibilities will include**:

- Proactively identify and managing issues requiring the Director General’s attention, and making links across the portfolio, the wider Department, Government and rail industry.
- Ensuring the DG is fully briefed on relevant issues and prepared for a range of high-profile meetings, including the Transport Select Committee and Public Accounts Committee.
- Reviewing briefings on behalf of the DG, acting as a final layer of quality assurance, and subsequently providing feedback to teams on the Director General’s preferences.
- Attending meetings with the DG and supporting them by taking high-quality minutes, record of actions, and ensuring actions are taken forward and delivered.
- Collaborating with and building high quality and trusting relationships with a variety of internal and external partners, and representing the Director General, Group and Department for Transport.
- Supporting the Head of Office in the running of the office, delivering a seamless and high-quality service to the DG that is responsive to quickly changing priorities.
- Taking forward time-bound discrete projects on behalf of the DG, such as corporate priorities, key events, and staff engagement.

**Person specification**:
**About you**

You will be approachable with excellent interpersonal skills, displaying confidence when engaging with colleagues at all levels to build trusted relationships.

You will have a high attention to detail and excellent drafting skills to produce concise briefings and submissions, and will demonstrate a high degree of trust and discretion towards sensitive information.

You will work well autonomously and enjoy proactively taking the initiative to deliver a seamless, quality service and to resolve problems in a positive manner.

**Additional Information**

A minimum 60% of your working time should be spent at your principal workplace, although requirements to attend other locations for official business, or carry out detached duty in another DfT workplace, will also count towards this level of attendance.

Occasional travel to other DfT offices will be required.

For more information on the Policy Profession Standards Framework

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Leadership
- Delivering at Pace
- Making Effective Decisions

**Technical skills**:
We'll assess you against these technical skills during the selection process:

- Policy Profession Standards - Strategy - 1.1. Policy Context and Purpose - Level 1: Developing
- Policy Profession Standards - Democracy - 2.1. Working with Ministers - Level 1: Developing

**Benefits**:
Being part of our brilliant Civil Service means you will have access to a wide range of fantastic benefits. We offer generous annual leave, attractive pension options, flexible working, inclusive working environments and

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