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Retail Administration Clerk

5 months ago

Chelmsford, United Kingdom Chelmsford Star Co-operative Society Ltd Full time

**Core Purpose**

To support he operational activities of the Society’s retail Food and Department store business through the accurate and timely management of the processing of goods received information and the maintenance of the Department Stores EPOS product file.

**Accountability & Impact**

The post-holder is responsible ensuring the Department Stores EPOS Product file is kept up to date and that the price file is accurate, to assist with stock take records, weekly and ad-hoc reporting and other tasks as required.

Reporting to the Retail Administration Supervisor and in conjunction with the other members of the Retail Administration team the post holder has responsibility for all aspects of the product file maintenance, price changes and invoice handling.

These will include but are not exhaustive:
**Goods Received**

The input of Food stores’ goods received information into the central database for transmission to Abinitio for the creation of branch charging information.

**Invoice handling**

Checking goods received/returns against delivery notes and invoices/credit notes, processing invoices, and reconciliation of accounts data, resolving queries and filing.

**New Product Setup**

To ensure that Department store new products are set up on the EPOS system in a timely and accurate manner, communicating with buyers (where appropriate), shop floor colleagues and suppliers.

**Promotions**

To ensure that Department Store promotions are set up correctly on the EPOS systems and that analysis is carried out to monitor the success.

**Price Changes**

To accurately update the product file to reflect current cost process and retail process, through feedback from Store managers and supplier updates.

**Sales Reporting**

To provide the necessary information to external suppliers weekly and feedback on current performance to store.

**Product File**

To ensure accurate maintenance of the Society’s retail product file on the EPOS system. Monitoring price accuracy check results and till overrides.

**Invoice Matching**

To ensure that the Society is only charged for goods it has received at the agreed cost price by matching supplier invoices against goods received information.

**Product Safety**

To ensure product recalls are actioned and communicate recalls to stores in a timely manner.

**General Duties**

To compile branch stationery orders, sort incoming mail and other administrative tasks as be deemed necessary from time to time.

**Working with Others**

The role involves interacting with Society staff at all levels.

The post-holder must be able to communicate confidently and clearly with staff at all levels.

**Skills & Knowledge**

**Essential**

**Desirable**

Organised and able to work to deadlines.

Good numeracy and literacy skills.

Knowledge of the Society’s retail businesses.

Knowledge of the Society’s Accounting and EPOS systems.


**Job Type**: Part-time

**Salary**: £12.50 per hour

Expected hours: 16 per week

**Benefits**:

- Life insurance
- Store discount

Schedule:

- Day shift
- Monday to Friday

**Education**:

- GCSE or equivalent (required)

Work authorisation:

- United Kingdom (preferred)

Ability to Commute:

- Chelmsford, CM2 0LS (required)

Work Location: In person