Executive Secretary

**We have an exciting opportunity to join the team as an Executive Secretary. You’ll provide a full confidential and dedicated executive secretarial service to the relevant directors, as well as providing support to the Board and cover for the CEO’s PA.**

**Job Accountabilities**:
You will;
provide a confidential and dedicated secretarial service to the Director to enable them to carry out their role effectively.

build and manage positive relationships with a network of appropriate internal and external stakeholders to support the Director.

be responsible for the effective management of the Director’s diary to ensure efficient management of their time.

handle all incoming calls to the Director’s office to ensure that all queries and requests are dealt with speedily and efficiently.

deal with escalated issues to support/ on behalf of the Director. This involves liaison with other departments to determine background to the problem, identifying the appropriate person to take action and ensuring the issue is dealt with accordingly.

prepare agendas, co-ordinate and distribute papers for management meetings, record and track actions, as appropriate.

meet the deadlines in the preparation and distribution of papers for Board meetings.

Co-ordinate information for Board reports including production of Group Board paper submission for the department.

make all necessary travel arrangements required by the Director and to ensure that all expenses incurred are recorded.

provide general co-ordination of the office to ensure its smooth and efficient running, i.e. adequate cover arrangements made in the role holder’s absence.

deal with ad-hoc tasks on the Director’s behalf.

**You will provide support to the Board and cover for the CEO's PA during absences.**

**Knowledge and Skills**:

- You will have extensive previous experience working in a similar role.
- You will have excellent communication skills and be able to work under pressure.