Team Administrator

3 weeks ago


London, United Kingdom Fire Design Solutions Full time

FDS Consult are looking for a Team Administrator to join our company and work out of the company's London office. The Team Administrator will act as a point of contact for our Fire Engineers and Clients. Daily responsibilities include supporting the Director of Consultancy, assisting with diary management, data inputting and raising invoices. To be successful in this role, you should have excellent organisation skills along with the ability to prioritise tasks and meet deadlines. Ultimately, you will provide administrative support to our Consultancy department and ensure all daily procedures run smoothly.

**Responsibilities**:

- Manage client requests for quotations and ensuring distribution to the Consultancy team
- Process the Consultancy teams monthly expenses and weekly timesheets
- Maintaining office requirements (e.g. stationary/equipment ordering and cleanliness)
- All other general day to day administration duties as required
- Completing Subcontractor Questionnaires when necessary
- Raising and sending invoices to clients for works completed on projects
- Downloading and uploading of documents for projects on customer’s information sites
- Setting up projects on our system
- Answering and distributing telephone calls for the Consultants professionally where possible to keep a firm communication line with the client
- Schedule in-house and external meetings
- Data entry including electronic files

**Requirements**:

- Excellent verbal and written communication skills
- Educated to at least GCSE level
- Solid time-management abilities with the ability to prioritise tasks
- Familiarity within the Construction Industry
- Hands-on experience with Microsoft Office Suite (particularly MS Word, MS Excel and MS Outlook)
- Proven work experience as an Administrator or similar role
- Knowledge of Sage Accounting Systems

**Benefits**
- Company performance-related bonus scheme
- Training & Development
- Private Healthcare Plan
- Long-term sickness cover and death-in-service cover


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