Project Coordinator

4 weeks ago

Norwich, United Kingdom Norwich Aluminium Limited Full time

Norwich Aluminium are looking for a Project Coordinator. the Project Coordinator, will effectively manage the administration of the day-to-day installation diary to ensure all teams are booked and all job preparation is complete in line with the production schedule. Ensure all preparations have been carried out to enable a ‘right first time’ installation and Service Works.
- Assist with scheduling Fitters Diary;
- Make sure all paperwork are ready pre-installation.
- Prepare Fitters Pack based on information provided by Design Team.
- Liaise with Procurement & Factory to make sure products are ready pre-installation. Identify parts needed, from Factory Work Sheets, for successful installation and service visits.
- Liaise with customers regarding aftersales.
- Liaise with rest of Contracts Team to schedule fitting dates for commercial customers, in line with contractual programmes;
- Review predicted installation times against estimate and adjust diary to suit (alongside Project Managers). Assist in acquiring sub-contract installation prices.
- Deal with queries relating to dates;
- Assist with taking queries from sites and fitters when Contracts Director and Project Managers are unavailable;
- Request handover paperwork from Project Managers, file RAMS in site folder.
- Produce O&M's and Warranty Certificates (Design Team to provide detail/drawings for O&M's on request);
- Inform Finance Director when jobs have been completed so final invoices can be raised, where applicable;
- Co-ordinate Outstanding Works and Service Calls and arrange fitters to carry out the works;
- Assist with ordering site specific subcontract elements such as automation, asbestos and teleflex (requesting quotes from multiple suppliers before placing orders);
- Liaise with Project Managers and hire / off-hire access equipment, maintaining the Plant and Equipment Hire Log;
- Compliance duties: scan fitters documents on to the system and advise Project Manager/ Contracts Director if not being provided;
- Logging service issues and identifying if works are chargeable or warranty, then update Outstanding Works software.
- File completed jobs.
- Read and understand CAD drawings.
- Answering incoming calls to the Contracts Department.
- Book accommodation for fitting teams when needed, looking for best prices and ensuring facilities suit our needs.
- Maintaining Vehicle Service spreadsheet.
- Create delivery notes for supply only jobs.
- Assisting PM to coordinating deliveries to site with external couriers if required.

**Job Types**: Full-time, Permanent

**Salary**: From £23,500.00 per year

**Benefits**:

- Company pension
- Cycle to work scheme
- On-site parking

Schedule:

- Monday to Friday

Work Location: In person

Reference ID: PC/01

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