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Office Junior

3 months ago

Coventry, United Kingdom Band Hatton Button LLP Full time

We are looking for a full time Office Junior to join our Admin Team as either a full time permanent employee or as part of an apprenticeship. This is a great opportunity to learn new skills, build working relationships and gain valuable experience. No previous experience required as full training will be given, however you should have a keen interest in administration work.

**Job Purpose**: To provide a high standard of admin support to the firm, and assist your Manager as required.
- **Principal Duties**_
- Daily Morning Post: open post, date stamp and leave in trays for a Partner to check. Afternoon Post: prepare post/recorded delivery/special delivery for Royal Mail collection
- Franking Machine (topping up, reporting faults etc)
- Deliveries by hand (local or distance)
- Take cheques and cash to Post Office as and when required.
- Photocopying/Scanning
- Ensure copiers are fully stocked with paper and areas are kept tidy
- Changing toners on all printers when required
- Binding/Laminating
- Provide back-up support for reception when requested
- Stationery (stock checks, ordering, keeping stationery areas tidy)
- Coffee Machines: keep stock checks to ensure supplies are always available, replenish and clean daily, report any faults.
- Set up meeting rooms for internal meetings as and when required
- Shopping for general requirements when required
- **Additional Duties**_ _may include;_
- Deeds: booking in/out
- Wills: booking in/out
- File storage/retrieval
- Monitor the admin inbox and colour code/flag jobs you complete
- Preparing files for closing
- Archiving
- **General**:_
- Adhere to all internal administrative procedures as laid down in the firm's Office Manual, and other formal manuals, procedures and guidelines or otherwise notified by the partners, and in accordance with the ISO Quality Standard. It is the responsibility of all members of staff to acquaint themselves with the procedures and guidelines contained in the office manuals
- Ensure the absolute confidentiality and security of all firm and client's documentation and/or information. It is the responsibility of all members of staff to ensure the absolute confidentiality and security of all information, correspondence and documentation relating to clients and their matters, and no such information, correspondence or documentation may be disclosed without the authority (express or in limited cases implied) of the client
- Attend any specific training or refresher course or firm or departmental meeting, as and when required by the firm
- Follow any laid down security/health and safety procedures
- **Skills Required**_

Ability to work under pressure, ability to prioritise and be organised,good communication skills,educated to a good standard**, ** good understanding of filing systems**, **must be a team player**, **highly motivated and be able to manage time effectively.

**Job Types**: Permanent, Fixed term contract
Contract length: 12 months

**Salary**: £5.28-£10.18 per hour

**Benefits**:

- Casual dress
- Company events
- Employee discount
- On-site parking
- Private medical insurance
- Sick pay

Schedule:

- Day shift
- Monday to Friday

Supplemental pay types:

- Bonus scheme
- Yearly bonus

Work Location: In person