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Secretary

7 months ago

Malvern, United Kingdom Armstrong Wolfe Full time

**Role Overview: Secretary**

**Position Summary**:
The iCOOC (International COO Community) Secretary will play a pivotal role in supporting the organisation’s mission by managing a variety of administrative and logístical tasks. This role is crucial for ensuring the smooth operation of events, maintaining accurate records of member participation, handling data management tasks, and managing diaries. The Secretary will work closely with internal and external stakeholders, including global corporate members from banks and asset management firms, to facilitate efficient communication and coordination.

**Key Responsibilities**:
**Event Management and Organisation**:

- Assist in planning, coordinating, executing, and attending a variety of events, including meetings, roundtable dinners, and webinars.
- Liaise with host venues, invitees, and participants to ensure all logístical aspects of events are handled smoothly.
- Prepare and distribute event materials such as agendas, invitations, slides, and minutes.

**Membership Participation Tracking**:

- Maintain an accurate database of member participation in events and activities.
- Generate reports on membership engagement and provide insights for improving participation.
- Communicate with members to gather feedback and enhance their involvement in organisational initiatives.

**Data Management**:

- Ensure all data related to members, events, and organizational activities are accurately recorded and securely stored.
- Perform regular data audits to maintain the integrity and accuracy of information.
- Utilise data management software to streamline operations and enhance efficiency.
- Diary Management:

- Manage the schedules and appointments of senior executives, ensuring efficient use of their time.
- Coordinate internal and external meetings, including booking venues and arranging travel.
- Prepare meeting materials and ensure executives are well-prepared for all engagements.

**Person Specification**:

- Proven experience in a secretarial or administrative role.
- Exceptional organisational and multitasking skills.
- Strong attention to detail and accuracy in managing data.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite and data management software.
- Knowledge of the financial services industry is a plus.
- Ability to work independently, taking the initiative where possible, and handling sensitive information with discretion, and to work cohesively as part of a close-knit team.

**Job Types**: Full-time, Permanent, Graduate

Pay: £20,000.00-£30,000.00 per year

**Benefits**:

- Company pension
- Work from home

Schedule:

- Holidays
- Monday to Friday

Supplemental pay types:

- Bonus scheme

Application question(s):
**Education**:

- Diploma of Higher Education (preferred)

**Experience**:

- Administrative experience: 1 year (preferred)

**Language**:

- English (required)

Licence/Certification:

- Driving Licence (required)

Work Location: Hybrid remote in Malvern, WR14 3HA