Time and Attendance Assistant

2 weeks ago

Appledore, United Kingdom Harland & Wolff Full time

**Time And Attendance Assistant**

**Department**:Human Resources

**Reports to**:Senior Human Resources Business Partner

**Job purpose**:The Time and Attendance Assistant will be responsible for providing administration support to the HR team in a timely and accurate manner. The Time and Attendance Assistant is responsible for supporting with reviewing time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies to ensure the provision of a value-added service in order to meet organisational requirements.

RESPONSIBILITIES AND DUTIES
- Review time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies.
- Provide information to employees and managers on payroll matters, tax issues, benefit plans, and collective agreement provisions.
- Keep track of leave time, such as vacation, personal, and sick leave, for employees.
- Process paperwork for new employees and enter employee information into the payroll system.
- Verify attendance, hours worked, and pay adjustments, and post information onto designated records.
- Compile employee time, production, and payroll data from time sheets and other records.
- Record employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records.
- Issue and record adjustments to pay related to previous errors or retroactive increases.
- Process and issue employee paychecks and statements of earnings and deductions.
- Conduct verifications of employment.
- Compute wages and deductions and enter data into computers.
- Complete time sheets showing employees’ arrival and departure times.
- Distribute and collect timecards each pay period.
- Prepare and balance period-end reports and reconcile issued payrolls to bank statements.
- Compile statistical reports, statements, and summaries related to pay and benefits accounts, and submit them to appropriate departments.
- Train employees on organizations’ timekeeping systems.
- Balance cash and payroll accounts.
- Complete, verify, and process forms and documentation for administration of benefits, such as pension plans, and unemployment and medical insurance.
- Coordinate special programs, such as United Way campaigns, that involve payroll deductions.
- Post relevant work hours to client files to bill clients properly.

**Essential**:

- A minimum of 12 months experience within an Administration role.
- Excellent customer service skills
- Strong organisation and planning skills
- Excellent attention to detail
- Good knowledge of Microsoft Office package
- Ability to work under pressure
- A minimum of 5 GCSEs to include English Language and Maths (grade C or above) or equivalent qualifications to demonstrate literacy and numeracy.

**Personal Specification**
- Excellent communication skills, both written and verbal
- Competent in the use of Microsoft Office Applications including Word, Excel, PowerPoint, Outlook and HR Management Information Systems.
- The ability to deal efficiently with large volumes of work and prioritising demands.

**The Package**
- Competitive salary package
- Company pension
- 31 days holiday

**Job Category**:Payroll**Job Type**:Full TimePermanent**Job Location**:Appledore

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