HR Administrator Assistant

2 weeks ago

London, United Kingdom WE Communications Full time

What We Need:
We are looking for a HR Admin Assistant to join a small team in a fast-moving and global agency

working to multiple deadlines. A positive can-do attitude a willingness to learn and a sense of humour is a must.

Reporting into the HR Business Partner based in London, this role is to support the HR team with administrative and coordination tasks for the EMEA region. In all tasks, the role holder will ensure that confidential and sensitive information is treated accordingly and in line with HR policy and relevant legislation.

What you'll be doing:
RESPONSIBILITIES
- Assist with all internal and external HR related administration, inquiries, or requests.
- Provide support to the Talent Acquisition Partner with interview logistics and diary management as and when needed.
- Maintain digital copies of employees' records
- Re-organisation and maintenance of HR drive
- Draft contracts of employment and send with new starter pack.
- Deliver employee inductions and follow up with related documentation in absence of Talent Acquisition Partner/ HRBP
- Coordinate integration plans with line managers and other department inductions
- Assist with background checks and monitor progress.
- Diarise probationary reviews with managers and ensure they are completed in a timely manner (to raise with HRBP if there are any performance issues/concerns/delays).
- Input data into HR Information System and ensure it remains up to date with any changes
- Assist with leaver process, responding to resignations, scheduling exit interviews and questionnaires
- Work with HRBP in quarterly data audits
- Maintain immigration paperwork and trackers.
- Run reports from Workday, CultureAmp and other internal systems to support data analysis
- Ensure the smooth on-boarding of new hires by liaising with IT to ensure equipment is set-up.
- Support HRBP with benefit administration
- Assist with wellbeing programme, researching workshops, liaising with vendors and scheduling.
- Support the HRBP to accurately maintain organisation charts
- Support formal meetings as required, including scheduling, note taking and drafting correspondence
- Schedule meetings, interviews, HR events and maintain agendas.
- Produce and submit reports on general HR activity.
- Assist with payroll data collation
- Support other assigned functions.
- Keep up to date with the latest HR trends and best practices

What you've been able to accomplish:
PREVIOUS PROVEN EXPERIENCE
- Strong experience of working in an administrative/supportive position working with highly sensitive and confidential information is essential, preferably within a HR department.
- Ability to work in a fast-paced agency with competing priorities.
- Working knowledge of HR policy and practice, and understanding of employment law
- Experience of working with Workday is beneficial
- Strong attention to detail, administration, time and project management skills

About Us:
**WE Communications**:
WE is one of the largest communications and integrated marketing agencies in the world. We’re independent, we’re all about our people — both our clients and our employees — and we believe in the power of communications to move audiences to positive action.

For more than 30 years, we have been helping translate complex innovations into powerful, persuasive stories. Our sector expertise across key verticals — including technology, healthcare, consumer, and brand purpose — translates into insights and strategies that are informed, current and credible.

We work with companies that are embracing the ever-evolving digital world to reinvent themselves, to deliver new value to their customers or reach them in new ways and ultimately improve people’s lives.

**_
Equal Opportunity:_**:

- WE provides equal employment opportunity and does not discriminate against an employee or applicant because of age, race, color, religion, gender, national origin, veteran status, disability, sexual orientation, gender identity or expression, marital status, or other legally protected class status._

**_
Diversity and Inclusion:_**:

- WE values a diverse and inclusive workforce and is committed to creating a workplace where everyone thrives. We promote an atmosphere in which diversity of people and ideas are welcomed and valued. Diversity includes differences in race, religion, gender identity or expression, age, lifestyle, ethnic background and sexual orientation as well as differences in experiences and ideas._

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