Fundraising Administrator

2 weeks ago

Glasgow, United Kingdom help foundation Full time

**My Help Foundation**:
My Help Foundation is a registered charity relentlessly working to alleviate poverty as well as poverty-afflicted pain and suffering - regardless of their location. We target the grassroots of poverty and suffering before extended damage leaves lifelong scars on its victims. We primarily focus on:

- The prevention or relief of poverty
- The advancement of health
- Recruit, co-ordinate and supervise volunteers and volunteer groups within the assigned region/area
- Take a volunteer-led approach in ensuring the effective delivery of fundraising activities locally and representing the organisation at fundraising and other events
- Dealing with related logístical issues and ensuring that materials and equipment are available
- Establish new relationships and maintain allocated relationships with key stakeholders.
- Willing to travel locally and internationally

**Key Responsibilities**

The job holder is accountable for fulfilling his or her roles and responsibilities in line with good values and principles of fairness, humanity, honesty, respect and fair treatment of his/her colleagues and staff. The following are the main responsibilities that the role holder will be accountable for:
Develop strong donor relationships with stakeholders in the region
- Maintain existing donor relationships and partnerships with a focus on an allocated area within the region
- Explore and develop new relationships and partnerships with the goal of widening the community outreach and increasing the number of new donors to Help Foundation
- Manage the stakeholder relationships by holding regular meetings, providing feedback on donations, and exploring what Help Foundation can offer them
- Meet fundraising targets and ensure return on investment is met with individuals and/or networks we partner with
- Formalise partnerships with individuals and networks by following the necessary protocols i.e., establishing a Memorandum of Understanding or contracts
- Provide fundraising support to stakeholders working with Help Foundation.
- Develop strong volunteer networks across the area
- Ensure volunteers are recruited to support Help Foundation activities
- Ensure all volunteers working with Help Foundation in your area are properly registered, inducted, trained, and developed
- Maintain and update a volunteer database for your area
- Oversee aspects of work where volunteers are involved.
- Support the fundraising unit in the organisation of events and activities
- Lead volunteers in managing events locally or event participation in consultation with line manager
- Ensure that appropriate materials and equipment are available for events
- Loading, delivering, and returning materials and equipment to and from functions
- Maintaining supplies of fundraising/promotional materials at all times.

**Assist with Fundraising/Campaigns co-ordination**
- To assist with fundraising at all local activities within region
- To ensure that all funds and pledges are collected, stored safely, and acted upon promptly
- To undertake any follow up actions which are required by Help Foundation or third parties after fundraising has taken place
- To contact local organisations, businesses, schools and mosques for fundraising and collections when required
- To arrange leaflet distributions in liaison with volunteers
- Ensuring that all shops in the region are informed about campaigns/activities and receive relevant materials including posters and leaflets.

**Fulfil relevant administration duties**
- Process collections using Donation Station within one week of collecting funds
- Ensuring that all funds are banked as a matter of priority
- Dealing with any banking queries when necessary
- Producing and dispatching receipts, certificates, and reports to donors.

**Communicate related information**
- Respond to fundraising and other enquiries in relation to regional activities
- Communicate performance and provide regular updates to Line Manager
- Utilise all foundation and personal social media platforms to promote Help

Foundation messaging, campaigns, activities, and appeals.

**Other**
- Any other task as deemed appropriate by line manager in improving the efficiency and performance of Help Foundation.

**Person Specification (Essential)**

It is essential that the post holder shows a good understanding and empathy with the good values and principles as well as commitment to Help Foundation vision and mission.

**Experience**:

- Experience in establishing and developing relationships with key stakeholders
- Demonstrate experience in project coordination i.e. events and campaigns
- Experience of organising and supervising events
- Experience of recruiting, managing, and developing volunteers
- Full UK Driving license.

**Knowledge, Skills, and Attributes**:

- Knowledge and understanding of the local region and community
- Excellent inter-personal skills and ability to motivate and manage volunteers
- Excellent communication skills
-

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