Senior Case Administrator

3 weeks ago


Portland, United Kingdom HM Prison & Probation Service Full time

**Details**:
**Reference number**:

- 277185**Salary**:

- £28,477**Job grade**:

- Executive Officer- HMPPS Band 4**Contract type**:

- Permanent**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Flexible working, Full-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- This position is based at The Verne Learning Centre, Portland, DT5 1EQAbout the job

**Job summary**:

- Please refer to Job Description**Job description**:
**Overview of the job**

This is an Administrative job in an establishment.

This role is particularly designed for Local Establishments with a high churn.

**Summary**

This role acts as a Senior Case Administrator reporting direct to the Band 5 Hub Manager. The role involves the checking and compilation of various mandated processes within the OMU department’s Case Administration team.

The job holder will act as deputy to the Band 5 Hub Manager in regard to Custody work and will hold responsibility for checking and ensuring compliance with Sentence Calculation PSIs.

In addition to the standard case administrator role, the role involves the management of an allocated caseload.

This is a non-operational job with no line management responsibilities. This role is rotational.

**Responsibilities, Activities and Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:

- Organise, produce and maintain accurate records for the area of work e.g. checklists etc.

Undertake the transactional activity associated with the Offender Management function. This includes processing the following paperwork ready for checking and onward transmission by the Hub Manager:

- Discharge Report / Pre-Discharge Report
- Release on Temporary License (ROTL)
- Home Detention Curfew (HDC)
- Offender Assessment and Sentence Management (OaSys)
- Multi-Agency Public Protection Arrangements (MAPPA)
- Re-categorisation
- Sentence calculations, including conduct initial checks
- Appeals
- Multi-Agency Risk Assessment Planning (MARAP)
- Adjudications
- Indeterminate Sentence Prisoners
- Legal Correspondence
- License Applications
- Resettlement overnight Release
- Prisoner Fines
- Foreign Nationals/Deportation/Immigration
- Risk to Children/Safeguarding Children
- Harassment/Restraining Orders
- Category A administration
- Recall paperwork
- Public Protection
- Ensure completion of mandatory daily tasks list and tasks have been allocated fairly within the team.
- Ensure all release and transfer paperwork has been completed by the team.
- Will hold responsibility for checking and ensuring compliance with Sentence Calculation PSIs
- Act as a SPOC for all communications to the team, prioritise and distribute to the appropriate person or relevant department in the establishment e.g. managing custody inbox/OMU inbox.
- Correspond with relevant stakeholders and agencies to ensure that they are aware of information and that it is adequately shared e.g. liaison with PPCS case managers for specific parole cases.
- Maintain and check establishment databases, manual filing systems and logs of information with responses within timescales, producing reports as required e.g. Data quality, Caseload databases, HDC Logs etc.
- Arrange any meetings including the preparation of paperwork, minutes and action points e.g. Monthly OMU Meetings, IRMT.
- Act as specialist administrator and continue to develop skills and understanding of all processes. Lead on the accommodation and assimilation of new processes or policy within the function.
- Develop training guides and aid memoirs to use in developing and training junior colleagues.
- Act as a mentor/induction co-ordinator for all new starters within the function, working to develop their initial skill set and work to increase knowledge and capability. Identify any areas of concern/deficit and advise the hub manager at the earliest opportunity.
- In conjunction with the Hub Manager to review new and existing process and provide specialist advice and consultation to Head of Department for and during discussions about new process and planning decisions.
- Investigate and report upon administrative errors within the department adopting an objective problem solving approach to issue resolution.

Undertake other management/administrative tasks including:

- Complete monitoring returns for the area of work e.g. liaison with Hub Manager.
- Prepare paperwork for checking by their manager, conducting 20% of all initial checks as required and reporting trends and developing solutions for presentation to the Hub Manager. Completing 2 day checks.
- When required, attend meetings on behalf of their unit.
- As senior administrator, work to deliver innovation and change.
- Working alongside and informing/advising the Hub Manager during annual staff appraisals.
- Ad hoc roles and responsibilities as required.

The duties/responsibilities listed above descr



  • Portland, United Kingdom Ministry of Justice Full time

    **Senior Case Administrator - Offender Management Unit - 72699** **£28,477** **Portland**: **Overview of the job** This is an Administrative job in an establishment. This role is particularly designed for Local Establishments with a high churn. **Summary** This role acts as a Senior Case Administrator reporting direct to the Band 5 Hub Manager. The role...


  • Portland, United Kingdom The Agincare Group Full time

    Job Introduction Training Now are offering a great opportunity for a **Senior Administrator** to join their team. **About the Role** The role will be responsible for the administrative function across the business including offering support to the senior leadership team and overall responsibility for critical tasks. The primary duties of the role may...


  • Portland, United Kingdom Ministry of Justice Full time

    **Business Administrator - 73982** **£24,067 - £25,342** **Portland**: **Overview** Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area. The job holder is expected to be competent in their area of work, any specific qualifications or training required...


  • Portland, United Kingdom Quintessentially Full time

    **INTRODUCTION TO QUINTESSENTIALLY** Expect the best. _Experience Better._ For the world’s most discerning individuals, brands and corporates, Quintessentially is the ultimate destination for comprehensive lifestyle management and brand experiences. It’s the pinnacle of personalisation and the epitome of exclusivity. Combining an unwavering commitment...


  • Portland, United Kingdom Ministry of Justice Full time

    **Business Administrator - HMP Portland - 68473** **£24,067 - £25,342** **Portland**: **Overview of the job** This is an administrative job in an establishment. **Summary** The job holder will provide administrative support to the Business Hub maintaining finance, performance and administrative systems within specified timescales for the...


  • Portland, United Kingdom Ministry of Justice Full time

    **Support Service Administrator - 77895** **£21,355** **Portland**: **Job Title**: SSA : Business Hub **Group Profile**: Support Services Administration **Organisation Level**: Support **Band**: 2 **Overview of the job** This is an administrative job in an establishment. **Summary** The job holder will provide administrative support within the...


  • Portland, United Kingdom Ministry of Justice Full time

    Salary 1 - £21,355 Number of jobs available 1 - 1 Detail of reserve list 1 - 12 Months Region 1 - South West City/Town 1 - Portland Building/Site 1 - HMYOI PORTLAND PORTLAND, DT5 1DL Grade 1 - AA Organisation Grade for HMPPS 1 - Band 2 Post Type 1 - Permanent Working Pattern 1 - Full Time, Flexible Working Role Type 1 - Administration / Corporate...


  • Portland, United Kingdom Ministry of Justice Full time

    Salary 1 - £21,355 Number of jobs available 1 - 1 Detail of reserve list 1 - 12 Months Region 1 - South West City/Town 1 - Portland Building/Site 1 - HMYOI PORTLAND PORTLAND, DT5 1DL Grade 1 - AA Organisation Grade for HMPPS 1 - Band 2 Post Type 1 - Permanent Working Pattern 1 - Full Time, Flexible Working Role Type 1 - Administration / Corporate...


  • Portland, United Kingdom London Bridge Hospital Full time

    Senior Theatre Practitioner Scrub The Portland Hospital, London Full time 37.5 hours per week Monday to Sunday, Early (0730-1600), Late (12.30-2100) and long days (0730-2100) Permanent Salary: Competitive + allowances + Golden Hello (T&C’s apply) ​We’re looking for a Senior Scrub Theatre Practitioner to join our Theatre department. This...


  • Portland, United Kingdom London Bridge Hospital Full time

    Senior Theatre Practitioner Scrub The Portland Hospital, London Full time 37.5 hours per week Monday to Sunday, Early (0730-1600), Late (12.30-2100) and long days (0730-2100) Permanent Salary: Competitive + allowances + Golden Hello (T&C’s apply) ​We’re looking for a Senior Scrub Theatre Practitioner to join our Theatre department. This...


  • Portland, United Kingdom London Bridge Hospital Full time

    Senior / Specialist Occupational Therapist - Outpatients London, The Portland Hospital Permanent / Full Time 37.5 hours per week Monday to Friday £Competitive salary dependent on experience We’re looking for a Senior Specialist Occupational Therapist to join our Therapy team at The Portland Hospital, currently rated “Good” by the CQC and home...


  • Portland, United Kingdom London Bridge Hospital Full time

    Senior / Specialist Occupational Therapist - Outpatients London, The Portland Hospital Permanent / Full Time 37.5 hours per week Monday to Friday £Competitive salary dependent on experience We’re looking for a Senior Specialist Occupational Therapist to join our Therapy team at The Portland Hospital, currently rated “Good” by the CQC and home...

  • Production Instructor

    4 weeks ago


    Portland, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 293443**Salary**: - £24,067 - £25,342**Job grade**: - Administrative Officer- Band 3**Contract type**: - Permanent**Type of role**: - Industrial**Working pattern**: - Full-time**Number of jobs available**: - 1Contents Location About the job **Benefits**: Things you need to know Location - This position is...

  • Production Instructor

    2 weeks ago


    Portland, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 278490**Salary**: - £24,067 - £25,342**Job grade**: - Administrative Officer- HMPPS Band 3**Contract type**: - Permanent**Type of role**: - Industrial**Working pattern**: - Full-time**Number of jobs available**: - 2Contents Location About the job **Benefits**: Things you need to know Location - These...

  • Property Coordinator

    2 weeks ago


    Portland, United Kingdom The Agincare Group Full time

    Job Introduction Are you passionate about property and looking to build a career that will see you supporting with property that truly makes a difference to the lives of those we work with daily? Could you bring an unrivalled attention to detail to work every day? Would you bring property co-ordination experience to add value to a busy commercial property...


  • Portland, United Kingdom Oxleas NHS Foundation Trust Full time

    To provide specialist mental healthcare to offenders and to work as part of the Mental Health In-Reach Team and wider mental health services. To deliver a range of specialist interventions at primary and secondary care level; to include - Referral management, screening assessment, triage, and evidence-based interventions - Care Planning and risk assessing -...


  • Portland, United Kingdom Oxleas NHS Foundation Trust Full time

    To provide specialist mental healthcare to offenders and to work as part of the Mental Health Team and wider mental health services. To deliver a range of specialist interventions at primary and secondary care level; to include - Referral management, screening assessment, triage, and evidence-based interventions - Care Planning and risk assessing -...


  • Portland, United Kingdom Oxleas NHS Foundation Trust Full time

    To provide specialist mental healthcare to offenders and to work as part of the Mental Health In-Reach Team and wider mental health services. To deliver a range of specialist interventions at primary and secondary care level; to include - Referral management, screening assessment, triage, and evidence-based interventions - Care Planning and risk assessing -...

  • Production Instructor

    4 weeks ago


    Portland, United Kingdom Ministry of Justice Full time

    **Production Instructor (PI): Enterprises - HMP Portland - 75610** **£24,067 - £25,342** **Portland**: Our Production Workshops work in partnership with many external contracts and provide important services across a wide range of sectors. The job holder will be responsible for providing supervision, knowledge and skills to prisoners in assembly and...


  • Portland, United Kingdom Oxleas NHS Foundation Trust Full time

    Are you ready to unlock your potential within a challenging, creative and fast paced work environment? Do you want to escape your current job role and work with people to build positive and productive lives, whatever their past? Now is the time to break into offender healthcare and develop your career. As part of the South West Prison Healthcare contract...