Directorate Project Coordinator

6 months ago

Leicester, United Kingdom Unitemps - De Montfort University Full time

Unitemps is a University-owned temporary staffing agency that operates in various universities, including De Montfort University (DMU). There are several benefits to working with Unitemps at DMU:
**Networking Opportunities**: Through Unitemps, you may have the chance to work with various departments and individuals at the university. This can help you expand your network and establish connections that may be valuable for your future career.

**Professional Development**: Many positions available through Unitemps may offer opportunities for professional development and skill enhancement. You can learn new skills and gain valuable knowledge while on the job.

**Career Progression**: Some temporary positions may lead to permanent employment within the university, giving you a potential pathway for long-term career advancement.

**Contribution to the University Community**: By working with Unitemps at DMU, you become a part of the university community and can contribute to its success and growth.

**THE ROLE**

The Research, Business and Innovation (RBI) Directorate are currently recruiting a Directorate Project Coordinator.

**Expected start date**: ASAP

**Expected end date**:6 months from the start date.

**Expected interview date**:TBC

**Duties and responsibilities**

The Directorate Project Coordinator will work alongside all directorate teams and provide high level administrative support. This role will support the Senior Leadership Team (SLT) in ensuring tasks are actioned proactively, and allowing clear communication channels at all times.

The post holder will coordinate specific projects and will provide support to the development of new and current initiatives within the Directorate.

1. Undertake a variety of specialist projects on behalf of the Directorate, involving internal and external research, liaison with appropriate stakeholders and problem resolution.
2. Support the Senior Leadership Team including collating and extrapolating data/information as required from internal or external sources. Interpreting data by producing spreadsheets, word or powerpoint documents as required.
3. Facilitate meetings as required including creating agendas, producing accurate minutes, recording actions, distributing papers and following up actions in a timely way.
4. Work in collaboration with the Innovation Centre Operations Officer creating and confirming orders, liaising with suppliers, managing, monitoring and updating budget information.
5. Extract financial and procurement data from reports as required, maintaining accurate records, monitoring balances and extracting monthly reports for budget holders. Provide analytical support to Directorate managers and the Finance Partner in respect to purchasing and budget management.
6. Be the first point of contact for the Directorate using own initiative to identify and resolve internal and external queries and to signpost effectively ensuring a high standard of customer care.
7. Organise and coordinate events in liaison with the Events Officer including business stakeholder and Research Services events on behalf of the Directorate liaising with internal and external contacts, as required. This may include support for events that on occasion are outside of core working hours.
8. Coordinate recruitment processes where required including collating paperwork, creating packs, organising interview venues.

Coordinate the process for the annual Higher Education Business and Community Interaction Survey (HEBCIS) and Higher Education Innovation Fund (HEIF) including sending communications, minuting meetings, collating and organising information

10. Complete general office duties including, developing and maintaining systems and processes to ensure the efficient running of the Directorate, maintaining and editing webpages and Sharepoint where required and coordinating Directorate requirements in respect to IT, business travel, catering etc.
11. Provide administrative support to the Executive Assistant PVC RBI as required.
12. Act as Health and Safety Coordinator for the Directorate.

13. To work with Information and Governance Department around Freedom of Information requests
14. Perform any other duties commensurate with the job grade as reasonably required from time to time

**Skills and experience**
*Significant experience of servicing meetings including accurate note taking.*

Five GCSEs, Grade C or above, including English and Math’s (or equivalent experience).

Significant experience of working in a similar coordinator/administrative role supporting a team.

Experience of arranging events

Significant experience of working on a number of activities concurrently.

High levels of accuracy and strong attention to detail.

Understand confidentiality and the requirements of the Data Protection Act.

**Location**

De Montfort University

**Additional information**

Unitemps is acting as an Employment Business, supplying temporary workers, in relation to this vacancy.

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