Trainee Administrator
4 weeks ago
**Job title: Trainee Administrator**
**AML Analyst**
**Reporting to: Manager - Periodic Review team**
**Location: Jersey, Southampton**
**The Role**
Job Purpose
Our client is looking for an individual to provide and promote a superior client experience for the company, by providing a multi-jurisdictional service for the Institutional business to onboard new clients/investors. Ensuring the company remains compliant with regulatory obligations.
Responsible for the set-up of client/investors in core systems, ensuring all client and investor static data is captured, recorded and accurate.
Key Result Areas
- Maintenance of accurate statutory record keeping for all managed entities
- Take responsibility for own personal development, in line with agreed annual performance objectives
- To always act in accordance with the company values
Primary Contacts
- Operations Directors
- Team members
- All Directors
- Internal Departments
- Intermediaries
- Clients
**Qualifications**:
- Good academic background
- Willing to work towards a recognised qualification ideally within ICA or AML
Experience
- Previous office experience(Desirable)
Knowledge
- Working knowledge of Microsoft Office
- A basic understanding of the local finance industry and regulatory requirements in which we operate
Skills and Abilities
- Excellent written and verbal English
- Highly accurate with good attention to detail
- Good time management
- Good communication skills
- Organised
Personal qualities
- Clear telephone manner
- Team player
- Flexibility
- Appropriate office conduct and attitude to work
Motivation
- Strong commitment to client service excellence
- Proactive and disciplined approach to work
- Demonstrates drive
Key Responsibilities
Your role may include, but will not be limited to, the following tasks which we call 'Defined Business Activities’. The list of defined business activities is not exhaustive and may be amended from time to time:
Operational
- Assist in the day-to-day Client and Investor Periodic Reviews & system set up for Institutional business that will require multi-jurisdictional visibility.
- Supporting our client facing teams from an Operational perspective.
- Ability to work in a fast paced, high pressured work environment.
- Responsible for the system set up of client and investor static data, ensuring all data is captured, recorded and accurate in all core platforms used by the business.
- Responsible for setting up appropriate workflows within core systems, performing scrutiny and adverse media searches.
- Performing Risk assessments and completing client profiles containing SOW/SOF information, verifying client and investor risk ratings.
- Maintaining outstanding documentation logs and chasing clients by working closely with the company client facing teams
Administration
- Prioritising and organising day to day workloads.
- Dealing with internal and external day to day queries in a timely manner.
- Assist in appropriate projects and initiatives relating to operations teams.
- Attend to regular team meetings.
- Learn and understand the basics, what is appropriate and acceptable in relation to AML/SOF/SOW/CDD, escalating any issues and risks accordingly.
- Assist in meeting team objectives and meet set internal and external SLA’s
- Daily input of time on timesheet
**Job Types**: Full-time, Permanent
**Salary**: £24,000.00-£26,000.00 per year
**Benefits**:
- Flexitime
- Work from home
Schedule:
- Day shift
- Flexitime
- Monday to Friday
Ability to commute/relocate:
- Southampton, Hampshire: reliably commute or plan to relocate before starting work (required)
**Education**:
- Bachelor's (preferred)
Work authorisation:
- United Kingdom (required)
Work Location: In person
Reference ID: Traineeadmin2023
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