Residential Block Property Manager

3 days ago


Hove, United Kingdom Clearline Recruitmentment Ltd Full time

**Job Title**: Residential Block Property Manager

**Location**: Hove

**Salary**:£22,000 - £37,000 per annum, dependent upon experience and qualifications

**Full time**:Monday - Friday, 9am - 5.30pm

**Responsibilities**

**Financial management**:

- Budgets - Assist in preparing, reviewing and implement annual budgets for each block, ensuring the budget is approved and demands are issued on time.
- Expenditure control - generate purchase orders and authorise payment of all invoices for works associated with the service charge for each block. Authorise payment of recurrent and one-off expenditure. Liaise with clients regarding items above the agreedexpenditure limit.
- Reporting - prepare regular reports, on key management and financial aspects, to Directors/Freeholders/Board Members.
- Utilities - together with the account manager, monitor billing and consumption levels and liaise with providers.
- Debts - deal with outstanding debts once routine credit control procedures are complete.

**Block management**:

- Client satisfaction - a Property Manager is the first point of contact for all general block management matters, including dealing with clients, leaseholders, resident associations, service providers and other third-parties.
- Planned maintenance schedule - ensure a comprehensive planned maintenance schedule is in place for each block and is reviewed annually. Ensure all planned works are completed on time and contracts are tendered appropriately.
- Site inspections - conduct regular planned site visits to ensure standards are upheld. File inspection reports and ensure any identified actions are addressed.
- Reactive works - manage reported maintenance issues in a timely and effective manner, communicating with affected parties appropriately.
- Lease - be fully conversant with the head lease (rules, regulations and obligations) and manage accordingly.
- Insurance - ensure insurance cover is valid and appropriate for each block. Ensure all claims are handled promptly.
- Administration - maintain in-house statutory compliance records and ensure relevant matters are actioned in a timely manner. Update Qube database as appropriate. Provide reports for clients when requested. Maintain an asset register for all blocks.
- Meetings and visits - attend board meetings, AGM's and other formal events as required (may include evenings).
- Health & Safety - ensure that H&S legislation, policies and recommendation are adhered to at all times. Ensure Fire Risk Assessments and H&S reports are maintained and actioned appropriately for each block.
- Major works - Implementation and oversight of the S.20 consultation process in respect of all major works.
- Ensure each block has an effective major works programme (and, where appropriate, reserve fund collections) to comply with the lease and maintain the condition of the block. You will be required to liaise with building surveyors to see through the completionof major works projects.
- Contract management - review / assess service agreements as and when required.
- Parking management - arrange for new permits and monitor patrol company's attendance.
- Legal compliance - seek legal advice when appropriate and take action accordingly.
- Reporting - report to your line manage regularly regarding any issues or concerns.

For more information, please contact Jamie Watson at Clearline Recruitment.


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