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Finance Administrator, Emea
5 months ago
About Vantage Data Centers
Vantage is committed to being a workplace of inclusion, equity, respect and acceptance. We celebrate diversity and intentionally seek out opportunities to learn from one another’s experience.
Vantage Data Centers powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.
Position Overview
The Finance Assistant will work with the wider Finance team to ensure financial reporting accuracy and contribute to an effective internal control environment. The role will support broad company initiatives and interact with key internal and external stakeholders.
Essential Job Functions
- Reviewing and approving expenses in the financial system
- Maintain accurate financial records and ensure financial information is recorded and communicated in a timely and precise manner
- Work under limited supervision, both independently and within a team environment
- Frequent contact with internal stakeholders and external 3rd party vendors
Duties
- Check, review and process employee expense claims
- Onboard and train new employees with the expense system and ensure the adhere to the Global Expense Policy
- Support and guide internal stakeholders through the expense process
- Review and analyse of Purchase Orders, ensuring any spending outside of budgets is justified and authorized
- Match purchase invoices received to purchase orders, code and process the invoices, and gain the relevant invoice approvals through the Finance systems
- Review supplier statements along with the aged creditors on a weekly basis to ensure invoices are being paid within credit terms, and follow up on any outstanding invoices with the relevant approver
- Prepare and file payment runs for the Manager, Finance to approve and enter into the online banking system
- Resolve Supplier queries, monitoring the AP inbox on a daily basis
Job Requirements
- Purchase and Expense ledger experience is desirable
- Strong analytical skills with attention to detail, strongly preferred
- Experience in communicating and managing internal stakeholders
- Experience in dealing with external vendor issues and problem solve
- Able to plan, organize and prioritize workload to meet deadlines
- Strong computer skills including proficiency with Microsoft desktop, as well as Microsoft Office 365
- Strong communication skills (verbal and written) with the ability to communicate internally with team members as well as externally with vendors and other service providers
- Work effectively in collaboration cross-functionally to achieve shared goals and deliver business objectives
- Travel is expected to be less than 5%, occasionally for training purposes
- Potential employees must complete a background check successfully
We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other’s strengths and respecting each other’s weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard and efficient work is rewarded with an above market total compensation package. We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations.
Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community.
Vantage Data Centers is an Equal Opportunity Employer
