Contract Administrator

6 months ago


Cardiff, United Kingdom OCS Full time

**Job Reference: /SF/21-12/1038/23/RP**

**Job Title: Contract Administrator**

**Location: Cardiff - flexibility to work across other locations required**

**Pay Rate: £28,000 per annum**

**Hours per week: 37.5**

**Business Overview**

OCS Group UK & Ireland are a leading facilities management company providing a range of both standalone and integrated services including cleaning, catering, security, technical services, energy management and compliance, front of house, landscaping, logistics, waste management and pest control services. The company has a turnover of £1.5bn and operates across the UK and Ireland with 50,000 colleagues delivering innovative award-winning services to the private and public sectors and supporting the local communities in which it operates.

**Job Overview**

We are seeking a skilled **Contract Administrator** to join our dynamic rail team. As Contract Administrator you will play a pivotal role in managing and overseeing all contractual agreements within our rail projects.

Your responsibilities will encompass negotiating contracts, ensuring compliance, mitigating risks, and fostering positive relationships with stakeholders.

This position offers the opportunity to work in a fast-paced environment, contributing to vital rail projects that impact transportation infrastructure. A competitive benefits package is provided which includes funded qualifications relevant to your role to support career progression, corporate discounts and more.

**Key Responsibilities**:

- ** Contract Management**: Draft, review, and negotiate contracts related to rail projects, ensuring accuracy, compliance, and alignment with company policies and legal requirements.
- ** Contract Compliance**: Monitor contract performance, ensuring adherence to terms, conditions, and deadlines. Address discrepancies and ensure contractual obligations are fulfilled by all parties involved.
- ** Risk Mitigation**: Identify and assess potential risks within contracts, proactively implementing strategies to mitigate risks and maximize favourable outcomes.
- ** Stakeholder Communication**: Liaise with internal teams, external vendors, suppliers, and contractors to maintain strong working relationships, clarify contract terms, and resolve disputes or issues that arise during project execution.
- ** Documentation and Reporting**: Maintain accurate records of contracts, modifications, correspondence, and other relevant documentation. Generate reports on contract status, milestones, and performance metrics as required.
- ** Continuous Improvement**: Recommend and implement process improvements to enhance efficiency, effectiveness, and compliance within the contract administration process.

**Requirements**:

- Interest in contract administration, preferably within the rail or transportation industry.
- Understanding of contract law, negotiation techniques, and contract management principles desirable.
- Excellent communication, negotiation, and problem-solving skills.
- Proficiency in contract management software such as T/A systems and MS Office Suite, we use Timegate.
- Attention to detail and ability to manage multiple contracts simultaneously.
- Familiarity with rail industry regulations and standards is a plus.

**About You**:

- **_ Applicants must have the right to work in the UK_**:

- You must be customer-driven, with the ability to work well in a team.
- Communication skills are key, in order to ensure successful service delivery
- Technology skills are beneficial as the role requires the use of mobile telephone and apps
- Flexibility to work at alternative locations when required.

**How to apply**

If you are interested to join a business that will offer you professional development, career progression and the chance to work with inspirational people then please click apply

Alternatively, if you know someone whom you feel would be a good fit for this vacancy, click the link below to refer them and you could win up to £500 (T&Cs apply)



  • Cardiff, United Kingdom VALE MANAGEMENT RESOURCING LIMITED Full time

    A Regional Main Contractor Construction business based near Cardiff, due to growth and tenders won, require a Contracts Administrator to join their team. The role will be support the management team with document control/management of the admin process for their current live building sites. - Review and negotiate contracts, ensuring compliance with company...


  • Cardiff, Cardiff, United Kingdom Mercury Engineering Full time

    About the JobWe are seeking an experienced Director of Contract Administration to join our team. The successful candidate will have a strong understanding of contract administration and will be responsible for managing the procurement process from inception to completion.The ideal candidate will possess a professional qualification in quantity surveying or...

  • Contract Administrator

    17 hours ago


    Cardiff, United Kingdom G2 Recruitment Group Limited Full time

    G2 Recruitment Group Limited is seeking a highly skilled Licensing Support Coordinator to join their team in South Wales. As a key member of the team, you will be responsible for administering licenses, issuing notices, and performing general administrative tasks. This is a 6-month contract, and you will be required to work on-site in a hybrid...

  • Administrator

    6 months ago


    Cardiff, United Kingdom Clear Choice Recruitment Full time

    We are currently working on behalf of a very well-established company who offer the supply and hire of safety equipment within the construction industry. They are currently seeking an experienced Administrator to join their team to cover a maternity for a minimum of 14 months. However, due to company expansion plans, there is a very good possibility of this...

  • Administrator

    7 months ago


    Cardiff, United Kingdom gap trading Full time

    We are currently recruiting for an administrator. This is a 2 months temporary contract. Contract: Temporary 2 months Shifts: Monday to Friday 9am - 5pm **Salary**: £11.44 Duties - Handling and inputting customer data sensitively, keeping in line with data protection policies - Arranging customer deliveries where necessary - Inbound and outbound calls...

  • Administration Officer

    6 months ago


    Cardiff, United Kingdom Brite Recruitment Full time

    **ADMINISTRATION OFFICER** **CARDIFF / HYBRID** **£23,500 PRO RATA** **TEMP TO PERM 6 MONTH FTC** We have a great opportunity for an enthusiastic individual to work as an Administration Officer on a full-time, temp to perm contract. Our client is a worldwide distributor of products, services, and supplies for the healthcare sector. As a Customer...


  • Cardiff, United Kingdom Brite Recruitment Full time

    **ADMINISTRATION ASSISTANT** **CARDIFF / HYBRID** **£23,500 PRO RATA** **TEMP TO PERM 6 MONTH FTC** We have a great opportunity for an enthusiastic individual to work as an Administration Assistant on a full-time, temp to perm contract. Our client is a worldwide distributor of products, services, and supplies for the healthcare sector. As a Customer...

  • Administrator

    7 months ago


    Cardiff, United Kingdom Wild Recruitment Agency Full time

    Are you organized, detail-oriented, and passionate about delivering exceptional service? We're looking for an Administrator to join our client’s dynamic team based in Cardiff. Please note, This is a hybrid 3 month Temp role with an extension highly likely. As an **Administrator** your responsibilities will include: - Generate accurate and timely quotes...


  • Cardiff, Cardiff, United Kingdom CV-Library Full time

    About the Role: We are seeking a skilled Contract Manager to join our team at Involve Recruitment. The successful candidate will be responsible for managing contractual agreements and ensuring the successful execution of contracts for our client, a construction fit-out specialist. The ideal candidate will have a strong background in commercial construction,...

  • Administrator

    7 months ago


    Cardiff, United Kingdom Addysg Oedolion Cymru | Adult Learning Wales Full time

    **Partnership Support Administrator** **Salary scale at £21,394 to £25,454 pro rata per annum** **Plus generous holidays and benefits package** Addysg Oedolion Cymru | Adult Learning Wales has a fantastic opportunity for an Administrator to join our team in Cardiff. As a Partnership Support Administrator you will assist and support the National Delivery...

  • Administrator

    3 weeks ago


    Cardiff, United Kingdom Gi Group Full time

    Job Description Job Title: Administrator Location: Cardiff (CF11) Hourly Pay Rate: £11.44 Hours: 37.5 per week (Monday to Friday, 09:00 to 17:00) Length of the contract: 3 Months Gi Group are now seeking to appoint an experienced Administrator to our Public Sector client based in Cardiff.The Administrator will take line management responsibility for...


  • Cardiff, Cardiff, United Kingdom Turner & Townsend Group Full time

    What You'll DoAs a Senior Cost Manager, you will be responsible for managing contracts, monitoring costs, and providing expert advice on project delivery. Your duties will include:Managing contract changes effectively to ensure projects remain within governancePro-actively monitoring and managing cost variance and contract cash flowProviding sound commercial...


  • Cardiff, United Kingdom Brite Recruitment Full time

    **CUSTOMER SERVICE ADMINISTRATOR** **CARDIFF / HYBRID** **£23,500 PRO RATA** **TEMP TO PERM 6 MONTH FTC** We have a great opportunity for an enthusiastic individual to work as a Customer Service Administrator on a full-time, temp to perm contract. Our client is a worldwide distributor of products, services, and supplies for the healthcare sector. As a...

  • Contract Manager

    5 days ago


    Cardiff, Cardiff, United Kingdom M Group Services Full time

    Job Summary:Morrison Energy Services Transmission Networks (MES TN) is seeking an experienced Contract Manager to lead contracts across the UK, with initial placement in the region. As a key member of our Operational Team, you will be responsible for overseeing project execution, ensuring timely delivery, and maintaining strong relationships with...

  • Administrator

    6 months ago


    Cardiff, United Kingdom Connells Group Full time

    We are recruiting for an **Administrator** (Contract Ready Case Handler) based in our** Cardiff.** This role would suit a person who has a background in administration who is looking to branch out into the legal sector. **Key responsibilities of a Contract Ready Case Handler**: - Assist the Property Lawyers by progressing cases to the point a buyer is...

  • Administrator

    7 months ago


    Cardiff, United Kingdom Kings Monkton School Full time

    School Administrator Thank you for your interest in our School Administrator vacancy. Please find details of the job role below. Kings Monkton is a successful co-educational independent school in the heart of Cardiff for children from 3-18 years old. Our vision is to give our children the future they deserve and pride ourselves on our inclusive, friendly...

  • Administrator

    1 month ago


    Cardiff, United Kingdom CV-Library Full time

    We are currently seeking an Administrator to join our dynamic team. If you have experience in administration and are comfortable working with IT systems and databases, this could be the perfect opportunity for you! In this role, you will play a key part in processing patient referrals and managing essential information across multiple databases, ensuring...


  • Cardiff, United Kingdom WESolutions Full time

    Job Overview: We are seeking a highly organized and detail-oriented Administrative Assistant. This is a locum/contract role and is for 3 months **Responsibilities**: - Supervise staff and assist in the day to day running of the Centre - Co-ordinate and supervise day to day admin support provision - Hold regular one to one meetings and team meetings -...


  • Cardiff, United Kingdom X2recruit Full time

    X2 recruit are looking for a Transport Administrator for our Client in Cardiff. - Provide administration support to all functions of the depot, by ensuring relevant duties are completed in a timely manner. - Work with financial and administrative systems and procedures to ensure a high standard of work is completed - Responsible for data inputting and...


  • Cardiff, United Kingdom Cardiff Council Full time

    **About The Service** Cardiff Council's Adult Services Commissioning Team have a key role in the purchasing of services and the overall management and monitoring of the services that support adults with Social Care needs, across the Social Services function. Social Services currently purchases approximately £140 million of external services for the citizens...