Team Assistant/receptionist

4 days ago


Manchester, United Kingdom Tate Full time

My client is looking for a Team Assistant/receptionist to join their busy Law Firm office based in the heart of Manchester.

**What you will be doing**

**Receptionist responsibilities**
- Answering all incoming telephone calls and redirecting to the appropriate partner or employee.
- Taking accurate, clear telephone messages and passing on to the relevant person in a timely fashion.
- Responsibility for keeping an accurate record of meeting room bookings.
- Ensuring that the necessary catering and presentation facilities are provided for each room booking
- Ensuring that the meeting room(s) are cleared after use, including tidying the client kitchen facility as required
- Responsible for setting up telephone and video conference calls
- Maintaining the Reception area to ensure that it is always smart, professional looking and tidy
- Assisting with preparation for and running of marketing events at the office, which may require working out of hours from time to time

**Team Assistant responsibilities**
- Working as an integral part of the fee earner support team
- Filing and file management, including file opening and closing
- Assisting at internal and external seminars
- Producing and engrossing documents
- Scheduling and compiling bibles of documents
- Obtaining official copy documents from various local authorities and other third party search providers
- Using Land Registry Portal and TM Group (online searches services)
- Filing of deeds, documents, correspondence and other documentation
- Maintaining filing and document management Systems
- Assisting with the administration of file archiving and retrieval service
- Scanning, photocopying, printing and filing Ad hoc administrative duties where required
- Provide support and cover for administrative staff and assist other departments as required
- Assisting with incoming/outgoing post duties
- Our operational staff will receive training as a first aider and fire warden.

**What you will need**
- Exceptional client service skills
- Good communication skills both oral and written
- Ability to use initiative
- A positive and proactive attitude
- Flexibility and commitment
- An ability to operate autonomously and/or with
- minimum supervision
- Drive and enthusiasm
- A willingness to learn
- A self starter
- Strong attention to detail with a methodical and logical approach
- Common sense
- Strong customer focus
- Good humour
- Polite with a calm and professional manner

**Experience**
- Minimum 12 months experience
- Good computer skills (including Outlook, Microsoft Word and Excel)
- Previous office and reception experience (desired)

Tate is acting as an Employment Business in relation to this vacancy.



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