Administrative Supervisor

**Job Title: Administrative Supervisor (1 year - Maternity Cover)**

**Location: Grangemouth**

**Salary: ranging from £29k to £32k per annum**

**Hours: 40 hours a week - Monday to Friday**

Our client, a long term investor and manager of businesses focussed on opportunities in logistics, distribution and aquaculture. The company employs over 6000 people worldwide, operating across 30 countries. Their portfolio consists of bulk-liquid and chemicallogistics business - Tank Containers, Terminals and Tankers. Our client is now looking to recruit an Administrative Supervisor to work on a 1 year fixed contract to cover a maternity leave.

**Job Purpose**

You will be responsible for the correct execution and supervision of the operational/financial administrative process in our client’s depot.

The supervisor should be able to manage both the (1) operational administration of the depot activities using Conterm and (2) Purchase and Invoicing administration using Oracle.

This position should have a helicopter view over all activities and is the center of communication between customers, vendors and the organisation. Additionally, the supervisor will manage a team of administrative assistants

**Key Responsibilities and Duties**
- You will be responsible for Managing administrative processes around cleaning, heating, depot, repair
- You will process accounts payable and receivables in Oracle
- You will be responsible for processing purchase orders and receivables in Oracle.
- You will lead a team of depot coordinators
- You will report any malfunctions, deviations and damages to building/equipment to depot manager
- You will support and contribute to secure safety policy of Tankwash by reporting of near misses, defects and unsafe situations to the depot manager
- You will follow the required safety training
- You will participate in training and study days (internal/external) to keep the necessary knowledge up-to-date for the proper performance of the position

**Qualifications / Experience / Training**
- Experience in administration
- Experience of managing / supervising a team
- Knowledge of common Microsoft software
- Knowledge of logistics customs activities and rules
- Experience with IT systems is desirable
- Valid driving license
- Thorough knowledge of internal work and safety procedures from the Quality Management System.

This is an immediate vacancy.