Finance/admin Assistant

2 weeks ago

Bury St Edmunds, United Kingdom Fevaca Full time

FEVACA is recruiting for a Finance and Admin Assistant to provide support to general day-to-day administrative and financial tasks.

This position will be full-time and based from our Head Office in central Bury St Edmunds. Fully subsidized parking is available for those who drive to work.

Hours - 40 hours per week, 8.30am - 5pm Monday - Friday.

Salary starts at £10.60 per hour

**Overview**:
This position will work alongside the Finance Officer and the general administration team. This role will include general administrative support tasks, including answering the phone, word processing, managing post, and filing alongside responding to day-to-day inquiries from our various projects.

The financial element will include raising and processing invoices and inputting purchase ledger and petty cash. You will contribute to Sage Payroll and Accounts data entry.

The successful individual will need to be proficient in Microsoft Office and previous experience with Sage would be an advantage. Good customer service skills are essential to this role, alongside being willing to work as part of a team.

To be responsible for the day-to-day administrative and financial tasks at FEVACA, supporting the management of the office environment, and reporting to the Office Manager and Finance Officer.

**Administrative**:

- Liaise with clients through telephone conversation and front of house at Head Office.
- Respond to community members who may contact the office, ensuring that the privacy of clients is not affected.
- Develop and maintain good working relationships with other professionals both internally and outside of FEVACA.
- Offer administrative support where necessary to staff on-site at other FEVACA properties.
- Manage and keep up-to-date spreadsheets, including gathering information from other members of the team and reporting this back to Directors if requested.
- Complete orders and direct stock to different FEVACA properties.
- Manage the company calendar including booking rooms and managing outlook calendars.
- Cover reception front desk when required.
- Input data and respond to requests on the property management system.

**Financial**:

- Use of Sage Payroll and Accounts to process data.
- Raising and processing sales invoices.
- Processing cash and bank payments.
- Update sales and purchase ledgers.
- Reconciliation of bank balances.
- Process petty cash payments and arrange for finances to be transferred between FEVACA properties.
- Credit control duties as required.
- Arranging payments and processing remittances.
- Check the use of and manage supplier accounts. (including agency staffing, utilities, and purchase of materials)
- Run reports as and when required.

**Person Specification**:
**Essential**:

- Positive and non-judgmental value base.
- Experience in a receptionist or administrative role.
- Good standard of written and spoken English.
- Competent in Microsoft Office. (Excel, Word, Outlook, PowerPoint)
- Good typing skills.
- Highly motivated, adaptable, and able to work under their initiative.
- The ability to admit mistakes and ask for help and guidance.

**Desirable**:

- Experience with Sage HR and Accounts.
- Knowledge of the Data Protection Act. (GDPR)
- Accounting, Administrative or Bookkeeping qualifications.

**About Fevaca**:
We are a company specialising in providing support to children, young people and vulnerable adults. Our team consists of Social Workers, Teachers, Social Care Practitioners and those with experience from the business sector; creating social care expertise within an efficient business model. Our experience is drawn from both UK and International social care work within the private, voluntary and statutory sector.

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