Locality Administrator

We have a new vacancy for an individual who can provide comprehensive administrative and secretarial support to the Integrated Community Team.

Come and join our friendly team

undertake a wide range of secretarial and administrative tasks

have personal responsibility for a number of delegated tasks

provide cover for members of the Administration Team in periods of absence eg. Annual leave.

be able to work unsupervised

adhere to operational procedures and established practice

refer to the Administration Supervisor for guidance when needed

prioritise administrative tasks to ensure an effective and efficient running of the team

maintain a professional and confidential approach to work at all times

be flexible in order to meet the requirements of the Locality Managers

A big thank you for considering joining us at Hertfordshire Community NHS Trust

You’ll find it a great place to work with many benefits offered to you as a member of our staff

We put our patients, their families and carers at the centre of our vision - Outstanding Services and Healthier Communities

Our staff are proud to be Innovative, Caring and Agile in their work to help achieve the Trust vision

We welcome diversity in our workforce and are interested in applicants from all backgrounds

Word versions of documents are available if needed to allow for any adaptations to be made i.e. font, colour, background, convert to Read Aloud.
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To ensure that accurate details are exchanged with all relevant staff. Give support to patients, carers and staff, where appropriate. Acting as a supportive member of the team at all times, including;
Working as part of a team ensuring that the daily administration tasks are completed effectively and efficiently.

To process inward and outward transfers of records and to deal with other Trusts regarding records as required

To process discharge summary letters and send them to the correct professional.

To support the process of booking and scheduling clinic, and create reports

To accurately file information

To answer incoming calls, dealing with enquirers in a helpful manner, proactively taking action where appropriate.

To deal with enquirers, correspondence and information received by the service in conjunction with other staff.

**To scan relevant documentation i.e.**: Patient notes, timetables, site information, notices.

To monitor stationery and store cupboards for stock and support in the ordering of service stationery and goods when requested.

Liaise with GP,s patients, etc

General Admin duties and tasks which are variable.

Whilst it is not a legal requirement, Hertfordshire Community NHS Trust encourages and supports all its’ staff to be vaccinated as this remains the best line of defence against COVID-19.