Casual Editorial Administrator

7 months ago


London, United Kingdom Guardian News & Media Full time

Join our team at the Guardian and be a part of a diverse and inclusive global organisation that delivers fearless, investigative journalism, and holds power to account. Our team of award-winning journalists, cutting-edge commercial professionals, and industry-leading digital experts are committed to making a difference and represent a wide range of backgrounds and perspectives.

We're expanding our pool of **Casual Administrators**, known as hotdeskers, to provide holiday, sickness and vacancy cover for our Editorial administration staff.

**What is hotdesking?**
- Hotdeskers work across all our teams including news, sport and features on an ad hoc basis.
- Cover can be required over 7 days a week including Sundays and Bank Holidays.
- Assignments vary in length from a day to a few months and can be sporadic.
- Hotdesking will suit applicants who have previous administration experience and are looking for flexible shift work.

**About the Role**:
You'll provide general administration and coordination support to editorial teams including:

- Document management including updating Google docs and excel spreadsheets.
- Booking and coordinating domestic and international travel using our travel providers.
- Processing payments and invoices using our in-house system.
- Coordinating room bookings for meetings, events and conferences.
- Processing weekly sickness and absence returns.

**About You**:

- Administration experience within a busy environment.
- Working knowledge of Google Suite and excel.
- Ability to multitask, you'll be effective at prioritising in an ever-changing, deadline driven environment.
- Experience of coordinating complicated travel itineraries, processing invoices and making payments.
- Strong communication skills both written and verbal and confident telephone manner.
- Attention to detail and a proactive approach to routine tasks.

Hotdeskers will be provided with one day paid training on our editorial systems and then contacted on an ad hoc basis about upcoming cover.

The salary for casual administrators is £13.70 per hour.

**How to Apply**

To apply, please upload your latest CV and a cover letter which outlines why you'd love to take on this role, and why you're a great match for what we're looking for.

Job Number

333

Location

London, United Kingdom

Business Area

Editorial

Employment Type

Full time



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