Administration Officer

4 weeks ago


Newcastle upon Tyne, United Kingdom Cumbria, Northumberland, Tyne and Wear NHS Foundation Trust Full time

This is a very busy service and the post-holder is part of a team of admin which supports the multi-disciplinary clinical team. Duties will include processing referrals into the service, maintaining an electronic patient record system (RiO training will be given), maintaining spreadsheets, diary management, typing clinical letters and reports and minuting meetings as well as other general office duties. A proven high level of organisational and excellent communication skills, both written and verbal, along with extensive experience of Microsoft packages are required.

The post holder must facilitate excellent customer service and be confident in dealing with service users face to face as well as on the telephone and carry out duties as assigned to them by the Administration Team Lead / Administration Manager / Team Manager to ensure a comprehensive, high quality administrative service to the team at all times.

This is a full-time post 37.5 hours per week Monday to Friday.

The post holder will be able to demonstrate the ability to deal with possible exposure to highly distressing or highly emotional circumstances and will be expected to participate on all relevant training courses appropriate to the role.

**Key skills required for this post**:
Experience in a customer/patient and service user focused environment.

Excellent communication and interpersonal skills.

Fast, accurate typing/keyboard skills.

Minute taking experience.

Diary management.

A good understanding of the RiO system (not essential as training given to those who have not worked on this system before).

Proven experience and knowledge of Microsoft Word/Office packages.

Good verbal and written communication skills.

Ability to be self-directed, motivated and be able to contribute positively within a team.

Well organised and structured.

The post holder will be expected to demonstrate flexibility in the role in order to meet the needs of the service.

Facilitates excellent customer service, in person and on the telephone, following guidance and procedures delivered through in-house training and action planning.

Provides proactive, comprehensive secretarial service and support, which may include handling enquiries, arranging clinics and meetings, supporting the Team Manager, processing typing / checking documentation, processing mail, photocopying, scanning etc.

Provides agreed levels of support to the service to maintain cover in the absence of other administrative staff.

You should currently hold the required level of qualifications, as outlined in the Essential Criteria of the Personal Specification. If you do not meet this criteria you will not be shortlisted.

We aim to attract and retain a diverse, talented and committed workforce, who are caring and compassionate, and therefore able to meet the demands of the modern NHS now and in the future. In return we can offer a dynamic working environment in which to build a career.

Please find attached job description for full details.

**Advertising date**: 23 rd April 2024

**Closing date**: 30 th April 2024


  • Office Administrator

    2 weeks ago


    Newcastle upon Tyne, United Kingdom Pertemps Network Group Full time

    **Job Description**: Team Support Officer / Office Administrator Our Newcastle based client is seeking a dynamic and enthusiastic Team Support Officer / Office Administrator to help support the team by carrying out general admin tasks such as setting up meetings, producing Agendas, recording meetings and actions. The successful Team Support Officer / Office...


  • Newcastle upon Tyne, United Kingdom Newcastle West End Foodbank Full time

    **Job Title: Office Administrator** **JOB DESCRIPTION** Reports to: Office Manager **Salary**: £21,000 (Reviewed annually) Term: 3 years (possible extension funding dependant) Hours: 37 Hours per week Start Date: March 2023 **Based**:Foodbank Centre, Benwell Lane (other locations in Newcastle as the role requires) **Annual Leave**:is 25 days'...


  • Newcastle upon Tyne, United Kingdom Conrad Finance Full time

    **£18,000 - £20,000 per annum (Permanent)**: **Newcastle upon Tyne, Tyne and Wear**: Seeking an Office Administrator to join our client, a well-established Building Services Consultancy based in Newcastle. As the new Office Administrator, you will join the business on a full-time basis, working 09:00-17:00 (1 hour break) from their offices. What you'll...

  • Office Administrator

    2 weeks ago


    Newcastle upon Tyne, United Kingdom CLC Contractors Limited Full time

    **Job Type: Fixed Term Contract (Maternity Cover) Full Time (Office Hours 8am-5pm, Mon-Fri) with possibility to extend to a permanent position** **CLC Group Ltd** is an established Property and Asset Maintenance Company with branches nationwide. A vacancy for a fixed term, full time **Office Administrator** has arisen at our Newcastle office**.** -...


  • Newcastle upon Tyne, United Kingdom Page Personnel Full time

    Opportunity to join an International leading business within their industry - Progression opportunities available! **About Our Client**: Page Personnel are currently working with an industry leading business based in Newcastle upon Tyne to join their team on a permanent basis as an Office Administrator! This is a great opportunity for somebody with...


  • Newcastle upon Tyne, United Kingdom Conrad Connect Full time

    **£18,000 - £20,000 per annum (Permanent)**: **Newcastle upon Tyne, Tyne and Wear**: Seeking an Office Administrator to join our client, a well-established Building Services Consultancy based in Newcastle. As the new Office Administrator, you will join the business on a full-time basis, working 09:00-17:00 (1 hour break) from their offices. What you'll...


  • Newcastle upon Tyne, United Kingdom Blythman & Partners Ltd Full time

    Job Overview: Blythman and Partners is one of the leading, independent veterinary practices in the North East and we are seeking a detail-oriented Office Administrator to join our amazing team. Shift flexibility to suit your requirements (must be able to work 35 hours per week) Monday to Friday, over 4 or 5 days. **Responsibilities**: - Perform clerical...

  • Administrative Officer

    2 months ago


    Newcastle upon Tyne, United Kingdom The Gosforth Federated Academies Limited Full time

    Start date: ASAP Contract type: 37 hrs per week, full time, all year Contract term: Permanent **Grade and salary**: N4: £24,294 - £25,119 Gosforth Group is a fast growing multi-academy trust and we are looking to appoint a flexible, adaptable and experienced administrator to provide a high quality, efficient and effective administration service to the...

  • Office Administrator

    4 weeks ago


    Newcastle upon Tyne, United Kingdom AAL Ltd Full time

    Do you enjoy office adminstration or would like to start a new career in administration? We are recruiting on behalf of our client who is looking to hire at least one or potentially two Office Administrator's to work out of Newcastle to support a newly won contract. The main purpose of the role of the Office Administrator is to support the administration...


  • Newcastle Upon Tyne, United Kingdom Office Angels Full time

    **Office Angels are currently recruiting for an Office Administrator, to join our creative client who is based in the City Centre, on a permanent hybrid basis. This is a fantastic opportunity for someone looking to make a career and join a very well-establishedand successful advertising company.** **If you are looking for your next exciting new career move,...

  • Office Administrator

    2 weeks ago


    Newcastle upon Tyne, United Kingdom JB contract Services Full time

    **Office Administrator** - Manage and coordinate all administrative activities in the office, including but not limited to: filing, answering phones, etc. - Perform other related tasks as requested by management in the office or outside of the office as needed. **Required Skills and Experience** - Excellent verbal and written communication skills with a...


  • Newcastle upon Tyne, United Kingdom Action for Children Full time

    **ROLE: Administrative Assistant** **Salary**: £22,000 per annum **Contract/Hours**: Permanent, Full Time - 35 hours a week 8.30am to 4.30pm Monday to Friday **Benefits** - Basic annual leave of 29 days PLUS bank holidays (pro-rata) - Up to 5 more days leave for continuous service PLUS the option to buy another 5 days every year! - Flexible maternity,...


  • Newcastle upon Tyne, United Kingdom Cumbria, Northumberland, Tyne and Wear NHS Foundation Trust Full time

    An opportunity has arisen for an administration officer to join our administration team working within Newcastle Treatment and Recovery (NTaR) in Plummer Court, Newcastle. It is a very exciting time to join the addictions service, following recent investment to implement the recommendations from the Dame Carol Black Independent Review of Drug Services....


  • Newcastle upon Tyne, United Kingdom Cumbria, Northumberland, Tyne and Wear NHS Foundation Trust Full time

    An opportunity has arisen for an administration officer to join our administration team working within Newcastle Treatment and Recovery (NTaR) in Plummer Court, Newcastle. It is a very exciting time to join the addictions service, following recent investment to implement the recommendations from the Dame Carol Black Independent Review of Drug Services....


  • Newcastle upon Tyne, United Kingdom SME Centre Of Excellence Ltd Full time

    Job Title: Office Administrator Company: SME Centre Of Excellence Location: Ponteland, Northumberland **Job Type**: Part-Time 15 hours, Permanent Hours: Monday-Friday, 11am-2pM/Flexible hours to suit. **Salary**: Competitive dependent upon experience. Are you an organized and detail-oriented individual with exceptional time management skills? Do you...

  • Office Administrator

    2 weeks ago


    Newcastle Upon Tyne, United Kingdom Concept Technical Resources Full time

    Our client, a local governement organisation requires business support office administration staff on a long term temporary basis. This is a hybrid position with Work From Home availability. You will be responsible for: To provide a range of service specific business and administrative support services to make sure Directorate needs are met in line with the...

  • Administration Officer

    10 hours ago


    Newcastle upon Tyne, United Kingdom Cumbria, Northumberland, Tyne and Wear NHS Foundation Trust Full time

    An opportunity has arisen for an administration officer to join our administration team working within Newcastle Treatment and Recovery (NTaR) in Plummer Court, Newcastle. This is a fixed term contract until 31st March 2025. It is a very exciting time to join the addictions service, following recent investment to implement the recommendations from the Dame...


  • Newcastle upon Tyne, United Kingdom northumbriantrust group Full time

    '''Job Summary: Northumbrian Trust Limited based in Heaton require an **experienced office administrator** to manage/ oversee all the daily weekly and monthly administrative duties that support a property management portfolio and children's day care nurseries. This position requires someone who is comfortable working independently on their own initiative as...


  • Newcastle upon Tyne, United Kingdom Bridge of Hope Full time

    We are hiring Meet & Greet Administration Officers ! **Location: Newcastle, NE1 2JQ** **Salary**: £12.84 per hour **Contract**: Temporary, 6 months with view to extension **Working Days**: Full time, Monday to Friday **Hours**: 37 hours per week, between the hours of 07:30 and 18:00 - shifts worked on a weekly rota Brook Street in partnership with the...


  • Newcastle upon Tyne, United Kingdom Bridge of Hope Full time

    We are hiring Meet & Greet Administration Officers ! **Location: Newcastle, NE1 2JQ** **Salary**: £12.84 per hour **Contract**: Temporary, 6 months with view to extension **Working Days**: Full time, Monday to Friday **Hours**: 37 hours per week, between the hours of 07:30 and 18:00 - shifts worked on a weekly rota Brook Street in partnership with the...