Admin Support Assistant

6 months ago


Oban, United Kingdom West Highland Housing Association Full time

West Highland Housing Association is a charitable organisation working in the Oban, Lorn and the Isles area. We have a growing number of properties in management and now have an opportunity for someone to join our friendly and enthusiastic team.

We are recruiting for an Admin Support Assistant to help us deliver excellent customer service. The post also assists customers with general enquiries and helps colleagues by providing office admin support.

You’ll be part of a staff team of 32 so you’ll be able to build close working relationships and learn about the varied work being done in each team. The post requires you to work collaboratively and be supportive of colleagues across the organisation. You should embrace all aspects of digital working.

**KEY RESPONSIBILITIES**:
**HOUSING AND CUSTOMER EXPERIENCE**
- Act as a first point of contact for our general enquiry phone calls and transfer on to the most appropriate staff member if required.
- Greeting customers, contractors and visitors to the office at our reception and assisting with enquiries.

**ASSET MANAGEMENT ADMINISTRATION**
- Making appointments for our in-house engineer to service heating systems.
- Flag and escalate no-access cases where asset compliance issues may arise.
- Admin support generated by any larger asset management projects such as letters to customers and saving diary entries to customer and property files on our system.

**OFFICE ADMINISTRATION**
- Take payments made at reception including cash handling
- Preparing incoming and outgoing mail
- Assist with maintaining a high standard of office health and safety
- Assist with ordering stationery and office consumables and replenishing photocopiers
- Proactive approach to general office duties

To carry out any other duties within the scope, spirit and purpose of the job as requested by management (as duties and responsibilities change, the job description will be reviewed).

In return West Highland Housing Association is offering an excellent remuneration package which includes 25 days paid leave per year plus 15 public holidays, plus the option to buy/sell 5 days, and a contributory pension scheme. The organisation is a gold accredited Investors in People organisation and is committed to developing staff.

**An annual cost of living pay award will be applied on 1st April.**

**Job Types**: Full-time, Permanent

**Salary**: £19,891.00-£22,383.00 per year

**Benefits**:

- Additional leave
- Company pension
- Free parking
- Health & wellbeing programme
- Life insurance
- On-site parking
- Sabbatical
- Sick pay

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (required)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work authorisation:

- United Kingdom (required)

Ability to Commute:

- Oban, PA34 4HB (required)

Work Location: In person


  • Chartering Assistant

    7 months ago


    Oban, United Kingdom Jifmar Scotland Ltd Full time

    Reporting directly to the Business Development (BD) Manager, and on a day-to-day basis to the Chartering Manager (CM), the Chartering Assistant will deal with the spot market and other shorter-term sales opportunities and prospects. The Chartering Assistant will also support the new business development and marketing functions. This is an exciting time to...


  • Oban, Argyll and Bute, United Kingdom ENABLE Scotland Full time

    We are seeking a highly motivated and compassionate Academic Support Assistant to join our team at ENABLE Scotland. As an Academic Support Assistant, you will play a vital role in supporting individuals with various aspects of personal care, moving and handling, and positive behavioural support.About the RoleSupport individuals with different needs in...


  • Oban, Argyll and Bute, United Kingdom NORTH SCO & NI SCO WEST West Scotland Full time

    Newcross Healthcare is a leading provider of health and social care services in the UK. As a Care Assistant, you will be part of a dynamic team that is passionate about delivering high-quality care to our clients.The role of a Care Assistant is varied and rewarding, requiring a combination of technical skills, empathy, and compassion. You will work closely...

  • Hotel Receptionist

    7 months ago


    Oban, United Kingdom The Ranald Hotel Full time

    The Ranald Hotel are looking for a Receptionist to join our team. Examples of responsibilities include: - Day-to-day operations - Check ins/ Departures - Working with our reservation management system - Daily banking and cash handling - Assisting with management duties **Job Types**: Full-time, Part-time, Contract, Permanent **Salary**: From £11.50 per...


  • Oban, Argyll and Bute, United Kingdom Bield Housing and Care Full time

    Opportunity to work with Bield's Casual bankWe are currently looking for a Casual Retirement Housing Assistant to support cover requirements in Oban and Dunbeg. This role would be ideal for someone seeking flexibility in their working arrangements and/or looking to gain experience in social care.At Bield, our customers are at the heart of everything we do....

  • Hotel Receptionist

    7 months ago


    Oban, United Kingdom The Ranald Hotel Full time

    The Ranald Hotel are looking for a Receptionist to join our team. Examples of responsibilities include: - Day-to-day operations - Check ins/ Departures - Working with our reservation management system - Daily banking - Assisting with management duties - Cooking may be necessary - Cleaning duties on shift **Job Types**: Contract, Full-time, Part-time,...


  • Oban, Argyll and Bute, United Kingdom Newcross Healthcare Solutions Limited Full time

    We are seeking a compassionate and dedicated Adult Care Support Assistant to join our team in the Oban area.This role offers a competitive hourly rate of up to £16.20, including holiday pay, and the chance to earn extra money during peak periods.As a valued member of our team, you will have access to our exclusive app, HealthForceGo, which simplifies...

  • Catering Assistant

    2 weeks ago


    Oban, Argyll and Bute, United Kingdom Argyll & Bute Council Full time

    Company Overview:The Argyll and Bute Council is a local government authority in Scotland, seeking to recruit a highly organized and efficient individual to join our team as a part-time catering assistant in the Oban area.This role requires working 20 hours per week, Monday to Friday, from 10am to 2pm, during term time. The successful candidate will be...


  • Oban, Argyll and Bute, United Kingdom Argyll and Bute Health and Social Care Partnership Full time

    **About Us:** Argyll and Bute Health and Social Care Partnership is committed to delivering high-quality care services that promote the well-being of our community.**Job Description:**Role Overview:As a Domestic Assistant, you will play a vital role in supporting the daily needs of elderly residents at Eader Glinn Home for Elderly. This is an excellent...

  • HR Officer Uk

    7 months ago


    Oban, United Kingdom Muthu Hotels MGM Full time

    Tasks - Provide comprehensive and practical advice and support to managers and colleagues with organizational policies, procedures, and legal requirements. - Ensures compliance with company policies and procedures and legal responsibilities. - Handles HR admin tasks, payroll and benefits administration. - Effective and timely case management of people...


  • Oban, Argyll and Bute, United Kingdom Muthu Hotels MGM Full time

    Muthu Hotels MGM has an exciting opportunity for an HR Administrator and Coordinator to join our team. As an HR Administrator and Coordinator, you will play a vital role in supporting the HR function and ensuring the smooth operation of HR processes.Duties and ResponsibilitiesRecruitment efforts, new hire orientation, and onboardingPayroll and benefits...


  • Oban, Argyll and Bute, United Kingdom Etive House Care Home Full time

    About UsEtive House Care Home is a beautiful care home located in the picturesque village of Benderloch near Oban. We offer small group living accommodation for up to 62 residents and provide a warm and welcoming environment where everyone feels valued and respected.Your New RoleYou will be working as part of a close-knit team to deliver exceptional care and...

  • HR Officer Uk

    6 months ago


    Oban, United Kingdom Muthu Hotels MGM Full time

    Tasks - Provide comprehensive and practical advice and support to managers and colleagues with organizational policies, procedures, and legal requirements. - Ensures compliance with company policies and procedures and legal responsibilities. - Handles HR admin tasks, payroll and benefits administration. - Effective and timely case management of people...


  • Oban, Argyll and Bute, United Kingdom SCO & NI SCO WEST West Scotland Full time

    Role OverviewWe are seeking a skilled Healthcare Support Worker to join our team in the Oban area. As a key member of our healthcare team, you will provide high-quality care and support to clients in their own homes.This is an excellent opportunity for individuals who are passionate about delivering exceptional care and making a positive impact on people's...


  • Oban, Argyll and Bute, United Kingdom Muthu Hotels MGM Full time

    We are looking for a Talent Acquisition Manager at Muthu Hotels MGM. The estimated salary for this role is $65,000 - $85,000 per year.Job OverviewThe ideal candidate will build strong relationships with our company's managers to help them with their human resource needs.This includes recruitment efforts, new hire orientation and onboarding, payroll and...

  • Support Practitioner

    7 months ago


    Oban, United Kingdom Carr Gomm Full time

    **Support Practitioner - Housing Support **Job Title**: Support Practitioner **Location**: Oban **Type**: 15 hours per week **Salary**: £21,704 - £23,007 (pro rata) per annum / £11.10 - £11.77 based on qualifications, skills and experience** **Car Driver Desirable** “Are you a positive and motivated person who has good communication skills and a...


  • Oban, Argyll and Bute, United Kingdom Etive House Care Home Full time

    Job Title: Healthcare AssistantWe are seeking a dedicated and compassionate individual to join our team as a Healthcare Assistant at Etive House Care Home. This is an excellent opportunity for those passionate about delivering exceptional care and support to older adults.The successful candidate will be responsible for providing personalized care and...


  • Oban, Argyll and Bute, United Kingdom CV-Library Full time

    Care Assistant RoleAt CV-Library, we are seeking a compassionate and dedicated Care Assistant to join our team at Etive House Care Home in Benderloch. As a key member of our care team, you will play a vital role in delivering exceptional care and support to our residents.About the JobThis is a full-time position that offers a competitive salary of £13.00...


  • Oban, Argyll and Bute, United Kingdom Muthu Hotels MGM Full time

    Muthu Hotels MGM is seeking an HR Generalist Specialist to join our team. The estimated salary for this role is $60,000 - $80,000 per year.Job DescriptionThe ideal candidate will provide comprehensive and practical advice and support to managers and colleagues with organizational policies, procedures, and legal requirements.Ensure compliance with company...


  • Oban, Argyll and Bute, United Kingdom Muthu Hotels MGM Full time

    Job Description:The ideal candidate will join our team as a key point of contact for advice and guidance to managers and employees at different sites. This role requires regular travel between sites.This HR professional will be responsible for recruitment efforts, new hire orientation and onboarding, payroll and benefits administration, company policy and...