Rota Coordinator

6 months ago

Leeds, United Kingdom Leeds Teaching Hospitals Full time

THE LEEDS WAY VALUES Our values are part of what make us different from other trusts, so we see this as a strength, as well as a responsibility. They have been developed by our staff and set out what they see as important to how we work. Our five values are: Patient-centred Collaborative Fair Accountable Empowered All our actions and endeavours will be guided and evaluated through these values Additionally, the following are core values which relate specifically to this post: Professional approach and attitude to work, patients and colleagues Flexibility in approach to work and colleagues Team worker Attention to detail Accuracy of work Reliable Honest Commitment to quality of work Respect for confidentiality Committed to self-development Adheres to procedures 7. WEST YORKSHIRE ASSOCIATION OF ACUTE TRUSTS (WYAAT) Leeds Teaching Hospitals NHS Trust is part of the West Yorkshire Association of Acute Trusts (WYAAT), a collaborative of the NHS hospital trusts from across West Yorkshire and Harrogate working together to provide the best possible care for our patients.

By bringing together the wide range of skills and expertise across West Yorkshire and Harrogate we are working differently, innovating and driving forward change to deliver the highest quality care. By working for Leeds Teaching Hospitals NHS Trust this is your opportunity to be a part of that change. WYAAT is the acute sector arm of the West Yorkshire and Harrogate Health and Care Partnership, one of the largest integrated care systems in the country. The Partnerships ambition is for everyone to have the best possible health and wellbeing, and the work of WYAAT, and each individual trust, supports that ambition 8.

Responsible for making decisions on processes relating to the deployment of junior doctors and the management of the junior doctor rotas Manage and maintain Trust Intranet pages with detailed information Specialty and Integrated Medicine CSU wards and outlier arrangements to ensure Trust staff have access to relevant documentation and information on medical cover Several times a week required to provide and receive complex information from Trust Consultants, Medical Deployment Officer etc relating to the deployment of Junior Doctors, relaying of information to and decisions from the Medical Deployment team Responsible for facilitating the successful resolution to issues received relating to medical cover on Specialty and Integrated Medicine CSU and outlying wards Creating and maintaining appropriate record systems for the maintenance of rotas Using a range of IT skills to support the Junior Doctor Rota Planning, e.g. maintenance of databases and development of spreadsheets, inputting and reporting from these on a regular basis and preparation of PowerPoint presentations. Assist the Business Manager by providing essential cover in the absence of the Senior Rota Coordinator taking responsibility for the provision of vital administrative support to the Consultant team. Liaising with Consultants, Medical Deployment and Trust Managers as and when required.

Respond to written and telephone enquiries in a polite and helpful manner, prioritizing messages and taking responsibility for any follow-up action Work as part of the administration team and, when necessary, provide inter-departmental cover when required Comply with the requirements dictated by regulatory bodies and their code of practice throughout all disciplines in the Directorate, the Leeds Teaching Hospitals Trust and the NHS The post-holder may be expected to deputise in a supervisory capacity as and when required Create and manage relevant files both electronically and manually for the Consultant Lead for Junior Doctor Rota Planning Organise venues for meetings eg. Trust Local Induction, Feedback Sessions etc, arrange catering and travel arrangements Health and Safety/Risk Management All staff are responsible for working with their colleagues to maintain and improve the quality of services provided to our patients and other service users. This includes complying at all times with the Leeds Teaching Hospitals NHS Trust Policies, including Health and Safety policies, in particular by following agreed safe working procedures, and reporting incidents using the Trust Incident Reporting system. Infection Control The jobholder must comply at all times with the Leeds Teaching Hospitals NHS Trust Infection Control policies, in particular by practising Universal Infection Control Precautions.

Hand hygiene must be performed before and after contact with patients and their environment. Equality and Diversity The jobholder must comply with all policies and procedures designed to ensure equality of employment and that services are delivered in ways that meet the individual needs of patients and their families. No person whether they are staff, patient or visitor should receive less favourable treatment because of their gender, ethnic origin, age, disability, sexual orientation, religion etc.

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