Payroll Assistant

3 weeks ago

Glasgow, United Kingdom ROYAL CONSERVATOIRE OF SCOTLAND Full time

**Job Title **Payroll Assistant

**Department **Finance and Estates

**Grade **4

**Location **Renfrew Street Campus / Wallace Studios - Hybrid working available

**Responsible to **Payroll Manager

**Responsible for **No direct line management responsibilities

Role Summary

Under the guidance and supervision of the Payroll Manager and Payroll Administrator, you will support all aspects of the payroll function within the RCS. This includes data input of manual timesheets through to manual payroll calculations and processing the bacs return; ensuring that the Payroll and Visiting Lecturer Ledger are administered smoothly and efficiently, accurate and high volume data input; and ensuring that all employees and visiting lecturers are paid accurately and timeously according to their contract, terms and conditions. This role is also responsible for assisting with payroll queries and resolution.

Main

**Responsibilities**:

- Prepare & input information pertaining to the payroll and fee paid ledger including records and returns, monthly and annual, associated with PAYE, National Insurance,

Superannuation schemes etc. This requires accurate and fast input of hundreds of manual timesheets each month.
- Prepare and process all payroll information in time for the monthly payroll including starters and leavers, maternity absence and pay, sick absence and pay, monthly timesheets, overtime, ad hoc payments, contract changes, bank account & address changes.
- Perform manual calculations to determine pro-rated salaries, sick pay, maternity pay, holiday pay, court order deductions, tax and NI deductions.
- Complete the monthly pay-run. Check error reports, amend records appropriately and process BACS payment to release funds to employees on time.
- Update and maintain staff tax code records by processing P45 and P46 forms and EDI requests from the inland revenue.
- Run end of month reports and process 3rd party payments on a monthly basis for court orders, pension agencies, Childcare vouchers, Unions and cycle to work scheme.
- Process weekly payment runs for the visiting lecturer ledger. Input new starts and payment requests and process BACS payment.
- Provide monthly reports to pension agencies for new starts, leavers, employee details changes and monthly contributions.
- Liaise with internal staff, students and external bodies relating to all aspects of Payroll and
- Administer ad-hoc statutory returns as required e.g. National Statistics Office returns.
- Maintain detailed departmental payroll analysis as required.
- Provide analysis of payroll costs as required by the Director of Finance and Estates and the

Deputy Director of Finance.
- Maintain and update knowledge of the financial and payroll legislation through continuing professional development.

This list of duties is representative of the range of responsibilities and is not exhaustive. Additional work and projects may be allocated by the (insert line manager job title) as is commensurate with the level of this post and in response to the changing needs of the business. You will be expected to have a flexible and adaptable approach to your workload as business dictates.

The job description sets out the main duties of the post at the date it was drafted. Such duties may vary from time to time without changing the general character of the post or the level of responsibility entailed. Such variations occur occasionally and cannot justify any reconsideration of the grading of the post. Changes will be made in consultation with the individual.

Person Specification

Essential Criteria Desirable Criteria

Education, Qualifications and Training Education, Qualifications and Training
- Good general standard of education **Payroll or Finance related qualification**

Experience, Knowledge and Skills Experience, Knowledge and Skills
- Experience of processing and managing **Experience of working within the Higher payroll data Education Sector or Performing Arts environment.**:

- Experience of operating and Experience of dealing with visiting lecturers maintaining a computerised payroll and and fee paid staff. accounting system
- Experience of processing general **Previous experience of Payroll Systems accounting transactions and awareness Implementation. of accounting principles**:

- Previous experience of using ITrent MIS for
- Able to deal with confidential payroll processing information
- Ability to work under pressure, prioritise work and work to deadlines
- Ability to liaise with a wide variety of people operating at different levels within the institution and externally
- Good working knowledge of first principles of pay i.e. be able to do manual gross to net calculations
- Demonstrable knowledge of employment legislation
- Evidence of having a passion for working with people and working beyond the confines of the job description.
- Thrives on constant change and has high levels of personal resilience.

**Job Types**: Part-time, Fixed term contract
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