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Accounts Assistant Part Time or Full Time

3 months ago

Hitchin, United Kingdom Hales Group Limited Full time

My client in Hitchin is looking for an Accounts Assistant to join their team.
This role could be part time or full time hours
- Circa £15ph depending on experience
- Good pension scheme
- Free parking
- 25 days holiday + BH
- Clean and contemporary offices
Accounts Assistant duties:

- Pay weekly and monthly salaries in accordance with company policy and staff contracts. Monitor all sickness and late records and report to Operations Director.
- Liaise with Staff members on any wage or tax code queries.
- Ensure that all Sales Invoices are transferred correctly to Sage Accounting system. Upload Sales Invoices onto the Sales Finance system.
- Raise any Credit Notes as required.
- Reconcile Sales Finance and allocate any cash or BACS payments to customer accounts.
- Carry out Credit Control function and report any slow or adverse accounts to FD.
- Match all Purchase Ledger Invoices to delivery notes and post onto MRP system. Ensure that all invoices via MRP are transferred correctly into Sage Accounting system.
- Reconcile Supplier Statements to Sage Accounting system requesting any copy invoices before the end of each month.
- Pay all suppliers in accordance with projected output forecasts
- Work with the Supply chain manager to extend payment terms, document and measure the actual payments against the agreed payment terms and report findings weekly to the F.D
- Liaise with any suppliers on payment and invoice queries.
- Prepare and pay expenses for all managers after agreement with MD.
- Reconcile company bank accounts ensuring that it agrees with the Sage Accounting System.
- Issue and record all Petty Cash Transactions.
- Post all Inter Company transactions and recharges to accounting system.
- Prepare and process payroll year end.
- Prepare and pay VAT returns and submit to HMRC
- Liaise with all other accounting staff within the group to agree inter company balances.
Administration duties:

- Answer all telephone calls into the company in a timely manner ensuring they are transferred to correct personnel. Take any messages as required. Act as receptionist for any visitors to the Company.
- Ensure that all personnel files are up to date and prepare any letters to staff as required by Operations Director or MD.
- Update the personnel records using the company platform.
What you will need as an Accounts Assistant
- Knowledge of Sage Accounting Systems.
- Experience in an accounting/personnel/admin environment.
- AAT or higher would be beneficial
- Excellent problem solving skills.
- Excellent interpersonal skills
- Experience dealing with customers, suppliers and other relevant external resources.
- Mature personality, able to work on own initiative without supervision.
- Able to prioritise activities in a busy environment