Ward Secretary/admin Support

4 weeks ago

Bodmin, United Kingdom Cornwall Partnership NHS Foundation Trust Full time

**Ward Secretary/Admin Support**:
**Band 3**:
**Main area**
- Ward Secretary/Admin Support
- **Grade**
- Band 3
- **Contract**
- Permanent
- **Hours**
- Full time - 37.5 hours per week
- **Job ref**
- 201-23-595**Site**
- Fettle House
- **Town**
- Bodmin
- **Salary**
- £21,730 - £23,177 Per annum
- **Salary period**
- Yearly
- **Closing**
- 04/05/2023 23:59Thank you for your interest in joining us at **Cornwall Partnership NHS Foundation Trust.**

**We pride ourselves in striving to be an employer of choice.**

**_ Strategic Themes_**

**_ Great Care_**:

- We will deliver safe, high quality, consistent and personalised care based on best practice. We are working to be a responsive organisation that listens and learns._

**_ Great Organisation_**_ _**:

- We work to be a green organisation, and our sustainability plan will deliver NHS net zero targets. We will support quality care, research and innovation. All our work will be underpinned by clear and transparent principles and systems._

**_ Great People _**:

- We will work together with our staff to create an organisation that supports our collective health and wellbeing. We will attract, retain and develop great people, and embed a caring, open, inclusive and restorative just culture that supports us to deliver quality care._

**_ Great Partner_**:

- With our partners we will deliver health care that improves people’s quality of life, prevents ill health and reduces inequalities. We will spend our money wisely to achieve high quality outcomes that matter to local people._
- _At the NHS, we are reminded every day of how important life is. As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement whether that’s job share, part time or another flexible pattern. In addition, although the role advertised may have a ‘home’ office base indicated, we remain committed to supporting flexibility around workplace locations. If it works for the service, we will do our best to make it work for you.

**_ The successful applicant will be an NHS employee and may therefore have contact with vulnerable service users. During the COVID-19 pandemic, it has been necessary to take significant steps to protect the health and safety of our staff, service users and those attending our sites. Unless exempt, we encourage and support staff to be vaccinated as this remains the best line of defence against COVID-19._**

**Job overview**:

- To undertake clerical/administration duties for the ward, working alongside and supporting the Ward Manager and Inpatient Services
- To take part in triaging communications to the ward office in person from patients, relatives, carers, and other professionals
- To provide support and cover to other wards and the Inpatient Services Department.

**Main duties of the job**:

- To provide a wide range of administration duties for the members of the multi-disciplinary team and other departments. Communicating and responding to telephone queries, typing correspondence, maintain ward stores, opening and sending post and ensuring invoices and authorised and paid; ensuring patient admission packs and Mental Health Act paperwork available, arranging and processing repatriation documents, updating Daily Governance Information/CPA’s planning meetings and invites, scanning rosters, patient documents and uploading information to RIO, processing seclusion/segregation and Section 17 Leave documents
- Typing and distributing of all correspondence for ward team, including 24hr discharge letters
- Minute taking of all ward related meetings
- Responsible for data entry requirements regarding admissions, discharges and the transfer of patients using RIO
- Ensuring Paper light notes are obtained including out of county notes on patient’s admission and forward as required on discharge/transfer, and tracering notes. Requesting medical notes as required Responsible for filing and upkeep of Paper light notes whilst on ward and p-files
- Ensuring patient monies and valuables are deposited or collected from the Inpatient Services Department

**Working for our organisation**:
We’re an NHS community and mental health provider Trust based in Cornwall and the Isles of Scilly. We deliver community and hospital-based care to improve people’s physical and mental health. We also provide specialist support to people with dementia or a learning disability.

We are a people organisation and people matter to us. As part of the team, you'll help support the health and wellbeing of the people who live and visit this beautiful part of the UK.

Over 4,000 people make up the Trust. This includes doctors, nurses, therapists, plus admin and support staff.

We work in people's homes, in community clinics and bases. Some staff work from one of our 13 community hospitals. Our aspiration is to have great peopl

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