Office Administrator

3 weeks ago


Worcester Park, United Kingdom Reed Business Support Full time

**Office Administrator**

**Chessington, Surrey, Office Based**

**Salary: £24,000 - £25,000**

**WHERE WILL YOU FIT IN**:
Key relationships externally with Customers and suppliers and internally with Branch employees and credit control.
Carry out all administrative tasks within the branch

**Office Administrator Duties:**
- Customer Service and Performance.
- Support sales team by answering customer telephone calls as required
- Link and file all paperwork, sorted into documents for retention at branch and those to be forwarded to Head Office.
- Process sales quotations from drafts provided.
- Carry out reception duties where appropriate, ensuring visitors are treated promptly and with courtesy.
- Maintain required levels of branch stationery, office and canteen consumables.
- Maintain branch filing and paperwork systems to meet the parameters required by quality standards.
- Scan all delivery notes into the relevant job folders.
- Obtain all POD’s from the haulier’s portals and scan them into the relevant job folders.
- Investigate and resolve delivery discrepancies, providing feedback to the Sales Team and Customers with all developments.
- Data entry of all production paperwork into spread sheets for analysis.
- Scanning all production paperwork into the relevant job folders.
- Provide cover (once trained) for Logistics Administrator:

- Using external haulier’s portals for entering deliveries onto their systems and liaising with the hauliers in relation to vehicle capacity/requirements.
- Cost control of transport spend.
- Data entry into Transport Charges Spreadsheet.
- Scanning all production paperwork into the relevant job folders.
- Organisation and processing of export documentation for overseas deliveries.
- Maintain and control Transport KPI’s distributing reports daily.


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