Accounts Administrator
2 months ago
**Job Description**:
**Accounts Administrator**
**Location: Thornliebank, Glasgow**
**Salary: £24000 per annum**
**Working Days: Monday - Friday**
**This is a full time and Temporary ongoing position with scope to turn permanent. Working hours are Monday-Thursday 8.30-5pm Friday 9.00-3pm.**
**ADMIN**
- Reception support, answering telephone, incoming mail, filing.- Manage & prepare meeting rooms, including arranging & picking up supplies for welfare.- Arranging Hauliers, Couriers, Parcel & Postage requirements, occasional van hires.- Dealing directly with colleagues, resolving questions and queries.- Monitoring office stock, photocopier, consumables, and order when necessary.- Maintaining & updating personnel & training folders for staff.- Assist with the facilitation of arranging training courses, CSCS cards for staff.- Uploading certificates for Vehicles, Plant, Training onto ISO system. Updating records.- Supplying and recording PPE for staff.- File maintenance of holiday/sickness calendars on receipt of holiday/sickness information.- Preparation of payroll reports, compiling information for submission to accounts.**ACCOUNTS ASSISTANCE**
On occasion assisting with Purchase Ledger if cover required.
- Raising purchase orders.- Process purchase invoices through Clarity, checking invoices against purchase order.- Print purchase ledger invoices scan to Dext system. Process to Xero.- Match delivery notes to invoices.**ACCOUNTS REQUIREMENTS**
- Collate Supplier statements. Reconcile purchase ledger to statements, request copies, process accordingly.- Reconcile supplier queries.- Prepare a monthly payment list for Managing Director.- Match purchase payments on Xero.- Process company credit cards through Xero. Reconcile statement and match payments in Xero.- Updating Clarity system with new supplier updated prices.- Process sales work orders in clarity to confirmed stage for handover to accounts.- Complete supplier account forms for new accounts.- Adhoc office & financial support duties as required.- No Clarity knowledge needed training will be given.- Complete all administration and accounts tasks to a high level of competency.
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