HR Administrator

7 months ago

Wakefield, United Kingdom NewCold Full time

**HR Administrator**

**This is NewCold**
NewCold is service provider in cold chain logistics with a focus on the development and operation of large, highly automated cold stores. NewCold strives to be crucial in the cold chain of leading food companies, by offering advanced logistic services worldwide. We use latest technology that empowers our people, to handle food responsibly and guarantee food safety in a sustainable way. We challenge the industry, believe in long-term partnerships, and deliver solid investment opportunities that enable next generation logistic solutions.

Overview:
Due to our continued expansion we are recruiting for a HR Administrator. The HR Administrator role is designed to support the transport HR Advisor in various administrative tasks essential for the smooth functioning of HR operations. This includes assisting in the onboarding process, managing probation reviews, handling leaver processes, and responding to HR inquiries. By efficiently managing administrative duties, the HR Admin enables the HR Advisor to focus on strategic initiatives and providing effective HR support to employees and management. This role presents an ideal opportunity for individuals looking to embark on their HR journey, providing valuable hands-on experience and exposure to various aspects of HR administration and operations.

Location: Wakefield site.

Shift Pattern: 20 hours (4 days a week).

**Salary**: £11,897.60.

**Responsibilities**:

- Facilitate the smooth onboarding process for new employees, using our Cornerstone HR system, verifying right to work documentation, updating relevant systems with right to work information, and ensuring Health & Safety are informed of new starters.
- Assist in the management of probationary periods, including notifying managers of upcoming reviews and tracking probation progress.
- Prepare and distribute probation outcome letters to employees upon completion of probationary periods.
- Maintain accurate employee data in the Cornerstone system.
- Handle reference requests for both employment and financial purposes using standardised templates.
- Oversee the entire leaver process, ensuring all necessary steps are completed in a timely and efficient manner.
- Coordinate and execute mail merge projects for various HR communications.
- Serve as the first point of contact for HR-related inquiries and provide initial assistance or escalate as necessary.
- Manage contract and information requests in compliance with GDPR regulations.
- Guide managers by directing them to relevant forms, policies, and Standard Operating Procedures (SOPs) as needed.
- Generate and compile monthly/weekly reports from various sources, including forms and the Employee Relations (ER) tracker.
- Facilitate the process of obtaining references for current or former employees as required.
- Support the implementation of the NewCold Academy Project, ensuring engagement and participation from all employees.
- Act as a note-taker during meetings when necessary to document discussions and decisions accurately.
- Assist with recruitment activities, including posting job requisitions, collaborating with managers to identify recruitment needs, and relaying information to the HR Advisor for further action.
- Support the payroll team where necessary.

**Requirements**:

- A driven individual seeking a career in HR
- Previous experience in a similar role is desired but not essential.
- Good working knowledge of Excel, Word with database administration.
- Able to maintain a high level of confidentiality.
- High level of attention to detail in order to prepare documents.
- Capable of acting as point of reference/contact for enquiries.

**Are you up for the job?**

**Why would you want to work for NewCold?**
With the prospect of many new construction projects all over the world in the very near future, NewCold offers the opportunity to join a young but powerful company in the field of logistic services. We have the ambition and the potential to rapidly become the market leader in the field of modern and automated cold storage with additional supply chain services such as transport and distribution. Although our proposition comprises an attractive benefits and compensation package, the (international) scope and impact of the position may appeal to you even more.

**_ Can we welcome you on board as our new HR Administrator and help continue our successful growth?_

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