People Coordinator

5 months ago

Newport, United Kingdom Mountbatten Group Full time

**People Co-ordinator**

**Salary - up to £20,151.04 per annum (£27,063.46 FTE) depending on skills and experience**

**28 hours per week, fixed term, 12 months maternity cover**

The People Services team at Mountbatten, Isle of Wight works collaboratively to deliver an efficient, friendly and high-level service to its customers. We now have an opportunity for someone to join the team on a fixed term basis for a 12 month maternity cover. We are looking for an enthusiastic person who has a passion for HR, enjoys working as part of a team and wants to make a difference to the lives of our people, patients and community.

**About the Role**

As a People Co-ordinator you will be the first point of contact for the department, ensuring high standards of discretion, courtesy and confidentiality. You will provide support on all aspects of HR, including HR Administration, HR Systems, payroll admin and conditions of employment.

This is a busy role, but one that offers a sense of achievement and the opportunity to develop a range of coordination and high-level administration skills as well as an understanding of Mountbatten and how we deliver our outstanding patient care to our community.

**About You**
- You will have experience of carrying out Human Resources or payroll related tasks and have excellent communication skills, both written and verbal
- You will have strong administration skills with a customer focused attitude, an eye for detail and a can-do attitude
- You will have strong IT skills, preferably with experience of using and updating HR or payroll systems.
- You will have the opportunity to learn from your colleagues and be encouraged to rise to all challenges and opportunities available to you.

**What we can Offer You**

Detailed below are just some of the amazing benefits we offer our teams:

- Generous Annual Leave commencing at 27 days plus bank holidays
- Occupational Sick Pay Scheme
- Pensions Schemes
- Local Benefit Scheme including discounts with all ferry operators
- Health Care cash plan
- Free On-site Parking
- Development and Training opportunities
- Occupational Health Services
- Free Annual Flu-Vaccinations

**Overview of Role**

The postholder will be the first point of contact for the People Services Department and, as such will be expected to maintain high standards of courtesy, discretion, and confidentiality at all times. The postholder will provide support on all aspects of HR to include HR Administration, HR Systems, honorary agreements, DBS checks, payroll admin and conditions of employment.

**Key Tasks**

**1. HR Administration**
- Carry out general administrative tasks for the department such as;
- Drafting and issuing of new contracts of employment
- Contractual Change Letters
- Resignation Acknowledgement
- Exit Interviews
- Notification to payroll of all new starters, contractual changes and terminations within the agreed deadlines
- Monthly reporting to SMT
- Responding to reference requests
- Ensuring all HR Systems are up to date

**2. Probationary Review and Appraisals**
- Support managers in ensuring all 12 and 24 week probationary reviews are completed and returned to People Services within the time specified.
- Ensure all returned probationary reviews and appraisals are uploaded to the relevant HR System.
- Notify the People Partner of employees who have not had their annual appraisal completed and support manager in completing.

**3. HR Systems**
- Assisting with queries on the HR System for employees
- To always ensure accuracy and data protection compliance on the HR systems and records
- To ensure all new and existing employee details are recorded accurately on the HR systems as required.
- To provide reports as and when required for management purposes
- To provide weekly reporting on sickness absence, notifying the People Partner when employees have reached the trigger point for informal meetings.

**4. Honorary Agreements**
- Issue honorary agreements as required to individuals once all clearances are completed and recorded, ensuring the return of the signed agreements.
- Main point of contact for Mountbatten with external organisations
- Ensuring all individuals have the necessary occupational health/DBS/reference clearances in place prior to providing services to patients of Mountbatten and advising Managers on any non-compliances
- Ensuring DBS 3 yearly checks are completed on those individuals who remain providing services to Mountbatten
- Maintaining the Honorary Contract is updated and relevant filing/archived

**5. Occupational Health**
- Be the primary contact for queries in relation to employees Occupational Health/Immunisations as required
- Organise the necessary clinics for immunisations/flu jabs/health checks/DSE Assessments etc.
- Ensure that timely correspondence is sent to employees to ensure their attendance at clinics, notifying their managers of their required attendance
- Organise room bookings for employees to attend clinics and managemen

  • Head of Children, Young People and Family Services

    2 weeks ago

    Newport, United Kingdom Mind in Gwent. Full time

    We are recruiting a Head of Children, Young People & Families (CYPF) Services to coordinate, lead, develop and expand our CYPF team across Mind in Gwent. It is essential to have experience of management and working in a third sector organisational setting, along with a willingness to embrace and develop our CYPF projects. The Head of Children, Young People &...

  • Director of Children, Young People and Family Services

    2 weeks ago

    Newport, Newport, United Kingdom Mind in Gwent. Full time

    Job SummaryWe are seeking a highly skilled and experienced professional to lead our Children, Young People and Family Services team at Mind in Gwent. The successful candidate will have a proven track record of management and leadership in a third sector organisational setting.Key ResponsibilitiesCoordinate and lead the development and expansion of our...

  • Casework Coordinator

    5 months ago

    Newport, United Kingdom British Red Cross Full time

    **Casework Coordinator** **Newport** **£24,353 Per Annum based on 35 hours per week** **Fixed Term** **Are you ready to make meaningful change?** Join our dynamic Refugee Support and Restoring Family Links team and take the lead in making a difference. In this role, you'll spearhead the development, coordination, and delivery of vital support for...

  • Director of Children, Young People and Family Services

    1 week ago

    Newport, Newport, United Kingdom Mind in Gwent. Full time

    Job Summary: We are seeking a highly skilled and experienced professional to lead our Children, Young People and Family Services team at Mind in Gwent. The successful candidate will have a proven track record of management and leadership in a third sector organisational setting.Key Responsibilities:Coordinate and lead the development and expansion of our...

  • Spare Parts Coordinator

    3 weeks ago

    Newport, Newport, United Kingdom Whitehead Recruitment Ltd Full time

    Job Title: After Sales Services Spare Parts CoordinatorWe are seeking a highly organized and detail-oriented After Sales Services Spare Parts Coordinator to join our team at Whitehead Recruitment Ltd.Job Summary:The successful candidate will be responsible for ensuring that customers receive the necessary spare parts and support after purchasing a product....

  • Spare Parts Coordinator

    3 weeks ago

    Newport, Newport, United Kingdom Whitehead Recruitment Ltd Full time

    Job Title: After Sales Services Spare Parts CoordinatorWe are seeking a highly organized and detail-oriented After Sales Services Spare Parts Coordinator to join our team at Whitehead Recruitment Ltd.Job Summary:The successful candidate will be responsible for ensuring that customers receive the necessary spare parts and support after purchasing a product....

  • Export Sales Coordinator

    1 month ago

    Newport, United Kingdom Adecco Full time

    Export Sales Coordinator Job DescriptionAdecco is seeking an experienced professional to fill the role of Export Sales Coordinator for a leading manufacturer and distributor of construction products.Key Responsibilities:Inventory Management: Monitor internal and external stocks of spare parts and tools, handle shipments, and generate reports on spare parts...

  • Export Sales Coordinator

    1 month ago

    Newport, United Kingdom Adecco Full time

    Export Sales Coordinator Job DescriptionAdecco is seeking an experienced professional to fill the role of Export Sales Coordinator for a leading manufacturer and distributor of construction products.Key Responsibilities:Inventory Management: Monitor internal and external stocks of spare parts and tools, handle shipments, and generate reports on spare parts...

  • Director of Children, Young People and Family Services

    2 weeks ago

    Newport, Newport, United Kingdom Mind in Gwent. Full time

    We are seeking a highly skilled and experienced professional to lead our Children, Young People and Family Services team at Mind in Gwent. The successful candidate will have a proven track record of management and leadership, with a strong background in the third sector.The role will involve coordinating and developing our CYPF team, working closely with the...

  • Project Coordinator

    4 weeks ago

    Newport, Newport, United Kingdom Dŵr Cymru Cyf Full time

    About UsDŵr Cymru Welsh Water is a leading water and wastewater services provider, serving 3 million people across Wales and England. Our mission is to deliver high-quality, essential services that protect the health of our customers, colleagues, and the environment.We are committed to living our core values and demonstrating the core behaviors that...

  • Project Coordinator

    4 weeks ago

    Newport, Newport, United Kingdom Dŵr Cymru Cyf Full time

    About UsDŵr Cymru Welsh Water is a leading water and wastewater services provider, serving 3 million people across Wales and England. Our mission is to deliver high-quality, essential services that protect the health of our customers, colleagues, and the environment.We are committed to living our core values and demonstrating the core behaviors that...

  • Export Sales Coordinator

    1 month ago

    Newport, United Kingdom Adecco Full time

    Are you an experienced professional with a passion for customer service and logistics? Are you looking for an exciting opportunity to work with a global leader in the construction industry? Our client, a leading manufacturer and distributor of construction products, is seeking an Export Sales Coordinator to join their team in Newport, Wales.As an Export...

  • Export Sales Coordinator

    1 month ago

    Newport, United Kingdom CV-Library Full time

    Are you an experienced professional with a passion for customer service and logistics? Are you looking for an exciting opportunity to work with a global leader in the construction industry? Our client, a leading manufacturer and distributor of construction products, is seeking an Export Sales Coordinator to join their team in Newport, Wales. As an Export...

  • Project Coordinator

    4 weeks ago

    Newport, Newport, United Kingdom Dŵr Cymru Cyf Full time

    About UsDŵr Cymru Welsh Water is a leading water and wastewater services company that serves 3 million people across Wales and England. Our mission is to provide safe, reliable, and high-quality services that protect the health of our customers, colleagues, and the environment.We are committed to living our core values of trust, openness, respect,...

  • Project Coordinator

    4 weeks ago

    Newport, Newport, United Kingdom Dŵr Cymru Cyf Full time

    About UsDŵr Cymru Welsh Water is a leading water and wastewater services company that serves 3 million people across Wales and England. Our mission is to provide safe, reliable, and high-quality services that protect the health of our customers, colleagues, and the environment.We are committed to living our core values of trust, openness, respect,...

  • Export Sales Coordinator

    3 weeks ago

    Newport, United Kingdom Adecco Full time

    Are you an experienced professional with a passion for customer service and logistics? Are you looking for an exciting opportunity to work with a global leader in the construction industry? Our client, a leading manufacturer and distributor of construction products, is seeking an Export Sales Coordinator to join their team in Newport, Wales. As an Export...

  • Regional Skills Partnership Coordinator

    4 months ago

    Newport, United Kingdom Newport City Council Full time

    **Job information** - Post No. POSN000226 - Regional Skills Partnership Coordinator - The position is initially offered as an 8 month fixed term contract (with the potential for extension). - The Cardiff Capital Region Skills Partnership (CCRSP) is hosted by Newport City Council and covers the 10 Local Authority areas within South East Wales. It has been...

  • Spare Parts Coordinator

    2 weeks ago

    Newport, Newport, United Kingdom Dextra Group Full time

    About the RoleWe are seeking a highly skilled and experienced After Sales Services Spare Parts Coordinator to join our team at Dextra Group. As a key member of our after-sales service team, you will play a crucial role in ensuring that our customers receive the necessary spare parts and support after purchasing our products.Key ResponsibilitiesMonitor and...

  • Engagement Services Coordinator

    6 months ago

    Newport, United Kingdom University of South Wales Full time

    Job description The University of South Wales is an innovative, thriving and sustainable institution that is making a significant contribution to the economic, social and cultural prosperity of the region. Supported by the Head of Engagement Services and Stiwdio Incubator Manager, the post holder will co-ordinate operational running of USW’s Newport...

  • Sales Client Service Coordinator

    4 weeks ago

    Newport, Newport, United Kingdom Dextra Group Full time

    Job Title: Sales Client Service Co-OrdinatorAt Dextra Group, we are seeking a highly skilled and experienced Sales Client Service Co-Ordinator to join our team. As a key member of our sales team, you will play a crucial role in ensuring that our customers receive the necessary spare parts and support after purchasing our products.Key...