Accounts Administrator

7 months ago

Birmingham, United Kingdom SWIP Limited Full time

**Job Summary**:
As an Accounts Administrator, you will provide essential support to the finance department by managing and maintaining accurate records of incoming and outgoing payments, ensuring timely collection of accounts receivable, and resolving any payment discrepancies. You will work closely with the customers, internal teams, and external stakeholders to ensure the smooth operation of financial processes and compliance with established policies and procedures. Your attention to detail and strong numerical skills will be instrumental in carrying out financial transactions, reconciling accounts, and preparing financial reports. This position offers an excellent opportunity for growth and development in the field of finance. This role also involves overseeing the purchase ledger process and coordinating procurement activities to ensure timely and accurate processing of orders and payments The Purchase Ledger assistant is responsible for raising the purchase orders, processing invoices, reconciling accounts, and ensuring adherence to company policies and accounting principles while working with various departments and vendors to streamline purchasing operations and maintaining accurate financial records.

**Responsibilities**:

- To assist with varied accountancy tasks and should be on hand to answer any queries raised by staff or external clients or providers. They will be expected to help document and maintain the business’ accounts procedures, updating and implementing them wherever necessary.

Accounts Receivable Management:
Ø Maintain accurate and up-to-date records of accounts receivable transactions.

Ø Generate and distribute customer invoices and statements for the group of companies on a regular basis.

Ø Monitor and track outstanding payments, follow up with customers to ensure timely collections.

Ø Maintain a system for recording and tracking customer payment histories.

Customer Relationship Management:
Ø Communicate with customers professionally and courteously regarding payment-related inquiries.

Ø Provide accurate and timely responses to customer queries and requests for information.

Ø Collaborate with sales and customer service teams to address any customer concerns or issues related to payments.

Process Improvement:
Ø Identify opportunities to streamline and enhance the accounts receivable process.

Ø Propose and implement process improvements to increase efficiency and accuracy.

Ø Assist in the implementation and utilization of new accounting software or systems.

Basic administration

Ø Ensure all documents are filed correctly

Ø Check and archive all documents as necessary

Ø Track and file PODs for the group of companies

Ø Any other duties as directed by the head of department or senior management.

**Experience**:

- Proven experience as an Account Administrator or in a similar role.
- Proficiency in using accounting software Xero.
- Strong knowledge of accounting principles and practices.
- Excellent attention to detail and organisational skills.

**Job Types**: Full-time, Permanent

Pay: £23,700.00-£24,000.00 per year

**Benefits**:

- Casual dress
- Company pension
- Free parking
- Health & wellbeing programme

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- Accounting: 1 year (preferred)

Work Location: In person

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